Dynamic Office & Operations Administrator

Pittsburgh Business Times; Pittsburgh (Allegheny County); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Paid Parental Leave

401K Plan with Employer Match

Flexible Spending Accounts

Employee Assistance Program

Commuter Flexible Spending

Lifestyle Programs

Medical Infertility Services

Corporate discount programs

Employee Recognition/Service Awards

Job summary

The Pittsburgh Business Times is seeking an experienced Office Administrator to coordinate, oversee and perform a wide variety of administrative and support services for the Publisher and staff.

You will manage general office needs, enter invoices in Workday, handle accounts receivable, mail, scheduling of shipments, budget assistance with corporate accounting, and support event coordination for Bizwomen Leadership council.

Qualifications

• High School diploma or 2-year degree preferred.
• 3–5 years experience preferred.
• Excel and Word processing required; Salesforce experience a plus.

Responsibilities

• Enter invoices into Workday and assign invoices with supporting documentation.
• Accounts Receivable: Print invoices and send to customers with tear sheets.
• Handle postage, mail distribution, and coordinate with office building management.
• Assist corporate accounting with items requested by the department.
• Support Salesforce: order entry, bookings, pipeline awareness.
• Assist with weekly production reports and printer weight/ad percentage.
• Coordinate employee onboarding with HR Partners and organize events.

Skills

Excel

Word processing

Salesforce

Education

High School diploma

2-year college degree preferred

Tools

Salesforce

Job description

The Pittsburgh Business Times is seeking an experienced Office Administrator to coordinate, oversee and perform a wide variety of administrative and support services for the Publisher and staff.

You will manage general office needs, enter invoices in Workday, handle accounts receivable, mail, scheduling of shipments, budget assistance with corporate accounting, and support event coordination for Bizwomen Leadership council.