People-First Office Lead & Operations Coordinator

Insight Global; Buffalo Grove (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Insight Global in Buffalo Grove, IL is seeking an organized Office Manager/Administrative Assistant to support a busy team. You will be the first point of contact, manage calls, coordinate office operations, and provide essential administrative support.

The role emphasizes strong communication, teamwork, and event coordination, with opportunities to contribute to a positive office culture and handle special projects as business needs evolve.

Qualifications

• 2+ years of experience in an office/administrative role.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Professional and friendly demeanor with interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).

Responsibilities

• Serve as the first point of contact for visitors, customers, and incoming phone calls
• Manage and route incoming calls while providing exceptional customer service
• Coordinate office supplies, vendor relationships, and general office needs
• Manage incoming and outgoing mail, including processing checks and preparing lockbox deposits
• Assist with executive and administrative support as needed
• Coordinate company lunches, employee appreciation events, holiday parties, and team gatherings
• Support employee engagement initiatives and help foster a positive workplace culture
• Maintain organization of office common areas and ensure a professional office environment
• Assist with special projects and additional administrative tasks as business needs evolve
• Act as a key resource for employees and help support daily office operations

Skills

Verbal and written communication

Organizational skills

Interpersonal skills

Multitasking

Microsoft Office Suite

Office administration experience

Tools

Microsoft Office Suite

Job description

Insight Global in Buffalo Grove, IL is seeking an organized Office Manager/Administrative Assistant to support a busy team. You will be the first point of contact, manage calls, coordinate office operations, and provide essential administrative support.

The role emphasizes strong communication, teamwork, and event coordination, with opportunities to contribute to a positive office culture and handle special projects as business needs evolve.