Corporate Office Administrator – Operations & Facilities

Insight Global; Baltimore (MD); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Insight Global in Baltimore, MD seeks an experienced Office Administrator to be the primary administrative contact for a large corporate office. The role covers on-site and remote support, delivering extensive administrative assistance to staff at all levels to improve efficiency and professionalism.

This long-term opportunity emphasizes career growth within a corporate environment, with responsibilities spanning facilities coordination, visitor management, and coordination of meetings and

Qualifications

• Invoicing experience including tracking POs and submitting invoices.
• 3+ years in an office administrator/office manager role in a corporate setting (30+ people).
• Facilities management experience (ordering supplies, coordinating maintenance).
• Maintain office common spaces/kitchen area.
• Polished and professional appearance and demeanor.

Responsibilities

• Manage supplies and inventory for the office.
• Assist with AP data collection and entry preparation for processing.
• Prepare facilities and spaces for executive visits and meetings.
• Provide broad administrative support to staff and projects.
• Coordinate visitor sign-in and access control.
• Liaise with building management for maintenance requests and security access.

Skills

Invoicing

Office administration

Facilities management

Office upkeep

Professionalism

Warm/welcoming demeanor

Tech savvy

MS Office (Word/Excel/PowerPoint)

Multi-line phone system

Video conferencing tools (MS Teams/ZOo

Tools

MS Office Suite

MS Teams

Zoom

Slack

Job description

Insight Global in Baltimore, MD seeks an experienced Office Administrator to be the primary administrative contact for a large corporate office. The role covers on-site and remote support, delivering extensive administrative assistance to staff at all levels to improve efficiency and professionalism.

This long-term opportunity emphasizes career growth within a corporate environment, with responsibilities spanning facilities coordination, visitor management, and coordination of meetings and