People-First Office Admin & Operations Coordinator

Coastline Academy; Lansdale (Montgomery County); Hybrid; USD 28,000 - 29,000; Part time

Job summary

Coastline Academy is seeking an Office Administrator in Lansdale, PA to assist the Operations Manager and keep daily office operations running smoothly. This role blends administrative tasks with light logistics and requires strong organizational and communication skills.

You will manage supplies, document handling, scheduling inquiries, and act as a friendly point of contact for customers while upholding company standards and a customer-first mindset.

Qualifications

• Proven experience in office administration or a similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and collaboration with team members.
• Valid driver's license with clean driving record.
• Proficiency with Slack, Gmail, Google Sheets, and Google Docs.
• Detail-oriented and compliant with standards.
• Proactive problem-solver in a dynamic environment.
• Bilingual preferred.
• Strong multitasking skills balancing admin and operational duties.
• Bilingual preferred.

Responsibilities

• Ensure office supplies are stocked and equipment is in good working condition.
• Maintain and organize office files; ensure proper completion of state-required documentation.
• Scan and upload documents and mail as needed.
• Oversee office cleanliness and assist with cleaning tasks.
• Serve as a secondary contact for resolving customer inquiries and concerns.
• Provide support to customers by addressing scheduling, documentation, or service questions.
• Collaborate with team to deliver consistent customer experiences.
• Maintain a customer-first mindset to enhance satisfaction and loyalty.
• Ensure all customer interactions align with company values and service standards.

Skills

Organizational skills

Communication skills

Team collaboration

Multitasking

Problem-solving

Bilingual

Tools

Slack

Gmail

Google Sheets

Google Docs

Job description

Coastline Academy is seeking an Office Administrator in Lansdale, PA to assist the Operations Manager and keep daily office operations running smoothly. This role blends administrative tasks with light logistics and requires strong organizational and communication skills.

You will manage supplies, document handling, scheduling inquiries, and act as a friendly point of contact for customers while upholding company standards and a customer-first mindset.