Detail‑Oriented Office Assistant & Admin Support

LighthouseAI; Narberth (Montgomery County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

STD Insurance

LTD Insurance

Life Insurance

401(k)

10 Paid Holidays

3 weeks PTO

Job summary

LighthouseAI is recruiting an Office Assistant to support document management and general office operations in Narberth, PA. You will organize files, handle mail and shipments, and maintain the client repository while ensuring confidentiality and accuracy.

The role requires 2+ years in office administration, proficiency with MS Office and PDF tools, and the ability to lift up to 40 lbs. This is a full-time in-office position with standard hours, offering solid benefits.

Qualifications

• 2+ years of office administration or document management experience.
• Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication; ability to handle confidential information professionally.
• Flexible, proactive, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping.
• Shred confidential and outdated documents in compliance with company policies.
• File and retrieve documents as needed.
• Process incoming mail for project managers, including opening, scanning, and uploading documents.
• Convert files to different formats as needed (Adobe PDF, etc.).
• Maintain and update the client database (Lighthouse – Document Repository).
• Serve as a backup for the mailroom and assist with mail deliveries and shipments.
• Perform light housekeeping duties and support administrative functions as needed.

Skills

Office administration

Organizational skills

Communication

Confidential info handling

Tools

Microsoft Office Suite

Adobe PDF

Document management systems

Job description

LighthouseAI is recruiting an Office Assistant to support document management and general office operations in Narberth, PA. You will organize files, handle mail and shipments, and maintain the client repository while ensuring confidentiality and accuracy.

The role requires 2+ years in office administration, proficiency with MS Office and PDF tools, and the ability to lift up to 40 lbs. This is a full-time in-office position with standard hours, offering solid benefits.