Administrative Coordinator — Document & Office Ops

LighthouseAI, a Pharma Solutions Company; Penn Valley (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

LighthouseAI in Narberth/Penn Valley, PA is seeking an Office Assistant to manage documents, mail, and general office tasks in a full‑time, in‑office role.

You will organize physical and digital files, process incoming mail, coordinate mail drops and shipments, and support front office and project managers.

Requirements include 2+ years of office administration, proficiency with Microsoft Office and Adobe PDF, strong organization, and reliable confidentiality.

Qualifications

• 2+ years of office administration or document management.
• Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Organize and maintain physical and digital files.
• Shred confidential documents in accordance with policy.
• Process incoming mail and coordinate mail drops and shipments.

Skills

Strong organizational skills

Effective written and verbal comms

Attention to detail

Tools

Microsoft Office Suite

Adobe PDF

Document management systems

Job description

LighthouseAI in Narberth/Penn Valley, PA is seeking an Office Assistant to manage documents, mail, and general office tasks in a full‑time, in‑office role.

You will organize physical and digital files, process incoming mail, coordinate mail drops and shipments, and support front office and project managers.

Requirements include 2+ years of office administration, proficiency with Microsoft Office and Adobe PDF, strong organization, and reliable confidentiality.