People & Facilities Experience Coordinator

Charlotte Tilbury; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Staff discount

Medical, dental, and vision benefits

Commuter benefits

FSA

EAP

401(k) with company match

Paid time off

Birthday PTO

Job summary

Charlotte Tilbury Beauty NA seeks a Coordinator, People & Facilities to support the NY Magic Office and satellite locations, ensuring a safe, functional, and welcoming environment with administrative and People team support. You will manage office operations and vendor relations, onboarding, events, and cross-functional collaboration with the global team.

Responsibilities include front-desk duties, facilities coordination, EH&S compliance, and driving employee experiences while supporting local

Qualifications

• Experience supporting facilities or HR operations is preferred.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with cross-functional teams.

Responsibilities

• Greet visitors and direct them to hosts at the front desk.
• Serve as first contact for onsite office operational needs.
• Monitor office spaces and coordinate facilities requests.
• Maintain vendor records and raise Purchase Orders for on-time payment.
• Assist onboarding for new hires and support events.
• Oversee shipping, courier needs, and other team logistics.
• Support safety drills and EH&S activities as needed.

Skills

Highly organized

Pro-active

Collaborative

Effective communication

Detail-oriented

People/HR interest

Influence others

Job description

Charlotte Tilbury Beauty NA seeks a Coordinator, People & Facilities to support the NY Magic Office and satellite locations, ensuring a safe, functional, and welcoming environment with administrative and People team support. You will manage office operations and vendor relations, onboarding, events, and cross-functional collaboration with the global team.

Responsibilities include front-desk duties, facilities coordination, EH&S compliance, and driving employee experiences while supporting local