People & Facilities Experience Coordinator

Charlotte Tilbury Beauty Inc.; New York, Northern (NY, KY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Generous staff discount

Medical, dental, and vision benefits

Commuter Benefits

Flex Spending Account (FSA)

Employee Assistance Program (EAP)

401(k) with Company match

Paid Time Off

Birthday PTO

Job summary

Charlotte Tilbury Beauty Inc. is seeking a Coordinator, People & Facilities to support the NY Magic Office and satellite locations, ensuring a safe, functional, and welcoming environment. You will build internal and external relationships while delivering administrative support for People & Facilities functions.

The role covers office operations, vendor coordination, onboarding, and events to enhance employee experience across the North America team.

Qualifications

• Highly organized with keen attention to detail.
• Proactive and collaborative professional.
• Excellent communication and interpersonal skills.
• Interest in beauty industry preferred.

Responsibilities

• Greet visitors at the front desk and direct them to hosts.
• Serve as first point of contact for onsite office needs (NY office).
• Monitor office spaces and maintain cleanliness and functionality.
• Coordinate mail, packages, and vendor services.
• Assist with onboarding vendors and managing purchase orders.
• Support end-of-month shipping and cost allocation for NA team.

Skills

Highly organized

Attention to detail

Proactive

Collaborative

Strong communication skills

Calm under pressure

Job description

Charlotte Tilbury Beauty Inc. is seeking a Coordinator, People & Facilities to support the NY Magic Office and satellite locations, ensuring a safe, functional, and welcoming environment. You will build internal and external relationships while delivering administrative support for People & Facilities functions.

The role covers office operations, vendor coordination, onboarding, and events to enhance employee experience across the North America team.