Executive Assistant

Charlotte Tilbury; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Generous staff discount

Medical, dental, and vision benefits

Commuter Benefits (Pre-tax)

Flex Spending Account (FSA)

Employee Assistance Program (EAP)

401(k) with Company match

Paid Time Off

Birthday PTO

Job summary

Charlotte Tilbury is seeking an Executive Assistant to be the right-hand person to the General Manager and SVP, Marketing + Experience for North America. The role prioritizes meetings, workload, and cadence across the NA Leadership team and external partners.

Responsibilities include calendar and inbox management, travel planning, and coordinating events with the Global Finance Team for timely invoicing. A proactive, confidential, and highly organized professional is essential.

Qualifications

• 3+ years of experience in administrative support of at least 1 key leader.
• Proficiency in Microsoft Office Suite.
• Proven ability to convey complex messages succinctly and convincingly.
• Exemplary written and verbal communication skills.
• Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents.
• Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs.
• Operate with a high level of emotional intelligence and integrity.

Responsibilities

• Calendar & inbox management for General Manager and NA leadership.
• Coordinate travel and expenses; liaise with Global Finance for invoicing.
• Support large NA corporate events and regional initiatives.
• Build strong relationships with leadership and external partners to align priorities.

Skills

MS Office Suite

Written communication

Verbal communication

Confidentiality

Time management

Emotional intelligence

Prioritization

Relationship management

Executive support

Job description

The Executive Assistant’s primary role is to be ‘right hand person’ to the General Manager and SVP, Marketing + Experience of the North America region. The ideal candidate will need to understand and manage prioritization of meetings, workload and recommend and administer effective meeting cadence across the local NA Leadership team and external suppliers/retailers.

The role requires a firm understanding of the dynamics of the business and its individual departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.

Reporting To General Manager, NA and SVP, Marketing + Experience

Role Accountabilities

Calendar & Inbox Management

• Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities


• Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact


• Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance


• Proactively anticipate conflicts as new priorities arise and adjust calendar as needed


• Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly

Travel & Expenses

• Manage T&E budget


• Coordinate and book international trips and time with regional teams in store


• Support for Global team gatherings and agendas


• Raise necessary Pos and liaise with the Global Finance Team to ensure timely processing of invoices

Project Management

• Assist in large scale North America corporate events

Key Relationship Management

• Identify needs and create efficiencies for General Manager


• Partner with global Executive and Administrative support to align on priorities and calendar management


• Liaise with Leadership Team to support

• 3+ years of experience in administrative support of at least 1 key leader


• Proficiency in Microsoft Office Suite


• Proven ability to convey complex messages succinctly and convincingly


• Exemplary written and verbal communication skills


• Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents


• Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs


• Operate with a high level of emotional intelligence and integrity

Why join us?

Base Salary Range: $80,000-90,000**

• Generous staff discount to use on all products


• Medical, dental, and vision benefits


• Commuter Benefits (Pre-tax)


• Flex Spending Account (FSA)


• Employee Assistance Program (EAP)


• 401(k) with Company match


• Paid Time Off


• Birthday PTO

** Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting**

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

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