People & Admin Ops.

Alan; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Prévenir is building a new People and administrative operations function at a very early stage. You will shape HR processes from scratch, design a product-minded People operation, and automate workflows with AI, while working closely with leadership to scale as the company grows.

You will split time across employee onboarding, documentation, people admin, and operational finance, with payroll ownership developing over time. The role suits someone who has thrived in fast-growing environments.

Qualifications

• At least 5–6 years of experience in People Ops, hands-on and comfortable with admin topics.
• Experience in a fast‑scaling company, start‑up or scale‑up, helping build or scale People processes.
• Business curiosity and ability to connect work to company direction.
• Versatility across People and Corporate/Admin topics with strong People focus.
• Rigour and high attention to detail; autonomous and proactive.

Responsibilities

• Own employee onboarding, probation tracking, performance reviews, feedback processes, and engagement monitoring.
• Write clear, user‑centric documentation; spot friction and automate recurring processes with AI leverage.
• Handle People admin: leaves/absences, contracting and affiliations, GDPR compliance.
• Assist with payroll coordination and coordinate with the accounting partner as needed.
• Support expense reports, accounting document prep, and routine filings; liaise with external partners.

Skills

People Ops

HR operations

Payroll coordination

Documentation

Automation

Job description

Why PrévenirPrévenir is a new Occupational Health and Prevention Service (SPSTI) in the Île-de-France region. Our ambition is to rethink occupational health in order to improve its impact on employees’ lives and the experience of healthcare professionals, leveraging Alan’s technology. Our first medical centre has opened at 117 Quai de Valmy, 75010 Paris, and this is just the beginning!

To learn more about what day-to-day life is like at Prévenir,

The role, concretelyAre you excited about building, structuring and scaling HR operations in a company that's just getting started? You will join Prévenir at a very early stage and help build the foundations of our People and administrative operations as the company scales. This role is particularly suited to someone who has already experienced a fast-growth environment, whether in a start-up, scale-up or during a 0-to-100 journey.We're in the early chapters: this isn't about running existing processes — it's about creating them from scratch so they hold up at much larger scale. The role brings a product mindset to People operations, where every key moment of the employee experience is carefully designed, with a constant focus on simplicity and automation. You'll work closely with Lucie, who makes the final calls depending on topic complexity and supports you as you grow into autonomy.

Your time is split between:

• Employee journey: onboarding, probation-period tracking, setting up and running performance reviews, feedback processes, and monitoring team engagement.
• Documentation operational efficiency: writing clear, user-centric documentation, spotting friction, simplifying or automating recurring processes. You leverage AI to multiply the impact of your work.
• People admin: leave and absence management, payroll back-and-forth, contracting and employee administrative follow-up, onboarding formalities and affiliations (health/provident insurance, occupational health), GDPR compliance.
• Operational finance: expense reports, preparing and sending accounting documents to Impulsa, preparing routine filings (including VAT).
• Over time, this person will take ownership of payroll management in coordination with our accounting partner, with training and support.

The profile we're looking forEssential:At least 5-6 years of experience in People Ops, very hands-on, and comfortable with admin topics (e.g., managing the relationship with an accounting firm)

• Previous experience in a fast-scaling company, start-up or scale-up, ideally having helped build or scale People processes during a period of significant growth.
• Business curiosity: genuinely interested in what's happening on the business side, and able to connect your work to where the company is headingVersatility across People and Corporate/Admin topics, with a strong People focus
• Rigour and rock-solid attention to detail
• Autonomy: you don't wait to be told there's a problem — you spot it, bring a solution, and know when to loop someone in on the tricky on