People Operations & Office Management Specialist

Spiko; Paris (TX); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Stock options

Hybrid work model

Health insurance

Job summary

Spiko is building treasury management infrastructure, hiring a People Operations & Office Management Specialist to own administrative tasks, onboarding, and day-to-day office operations in Paris. You will collaborate with cross-functional teams and have autonomy to drive improvements within a fast-growing fintech context.

The role offers hybrid work with 2 days on-site per week and one full week per month, along with competitive compensation and stock options.

Qualifications

• 2–4 years of experience in HR/People Operations or equivalent.
• Fluent in both French and English.
• Highly organized, reactive, and detail-oriented with multitasking ability.
• Excellent interpersonal skills and service mindset.

Responsibilities

• People Administration: manage contracts, amendments, and HR documents.
• Onboarding & Offboarding: design onboarding journeys and support managers.
• Office Management: run the Paris office, suppliers, and facilities.

Skills

HR/People Operations

Organized & detail-oriented

Bilingual English/French

Tools

Malibou

Payfit

Rippling

Teamtailor

Notion

Job description

Our Mission

Money sitting idle is money lost. We're fixing that.

Founded in 2023 by Antoine and Paul-Adrien , Spiko gives businesses, non-profits, financial advisers, and fintechs access to institutional-grade cash management, via app or API. We are building the full infrastructure: issuing, operating, and distributing the products ourselves.

Two years after launch, we serve thousands of organizations across Europe and process hundreds of millions of euros in flows every month. Netherlands is one of our priority markets for the next phase of growth.

Our ambition: become the world's leading treasury management infrastructure in a market worth trillions.

We are backed by Index Ventures, the CEO of Revolut, the founder of Kyriba, and the CTO of Wise.

Spiko runs on excellence, transparency, and straight talk.

The role:

People Operations & Office Management Specialist

Reporting directly to the Head of People & Talent, you will be the backbone of our People Operations. Your mission is threefold: ensuring flawless administrative management, creating a world-class onboarding experience for our new talents, and keeping our office running smoothly day to day.

In a fast-growing fintech environment, your role is crucial. You will have a high degree of autonomy and will be involved in cross-functional projects that will prepare you for a future career as an HR Business Partner.

People Administration (40%)

• Full Lifecycle Management : Handle administrative tasks from hire to retire (drafting employment contracts, amendments, employer certificates, etc.)
• Compliance & Benefits : Manage medical check-ups, health insurance (mutuelle), and pension schemes (prévoyance)
• Payroll Support : Prepare variable payroll elements for our teams
• HRIS Management : Maintain and update employee records and HR dashboards (stack: Malibou, Payfit, Rippling, Teamtailor and Notion)

Onboarding & Offboarding (25%)

• Welcome Experience : Coordinate personalized onboarding journeys, schedule training sessions, and prepare support materials for new hires
• Manager Support : Act as a bridge between HR and managers to ensure every newcomer is ready for success from Day 1
• Offboarding : Manage administrative departures and conduct exit interviews for interns/trainees to gather feedback

Office Management (20%)

• Day-to-day Operations : Keep the Paris office running smoothly - supplies, equipment, vendor relationships, and general upkeep
• Events & Culture : Help organize welcome breakfasts, team lunches, afterworks, and offsites, and support employer branding initiatives
• Single Point of Contact : Be the go-to person for facilities requests, office moves, and supplier coordination (e.g. lease, IT equipment)

Cross-functional Projects (15%)

• People Projects : Support the HR team in strategic initiatives like performance reviews and eNPS.
• Employer Branding : Help promote Spiko's culture internally and externally

Who we're looking for

Requirements (must-haves)

• You have 2-4 years of experience in HR/People Operations
• You are highly organized, reactive, and detail-oriented, you thrive in environments where you need to multitask
• You have excellent interpersonal skills and a service-oriented mindset
• You are fluent in French and English, as we operate in an international context

Nice To Have

• Experience in a fast-scaling startup or fintech environment
• You are excited by the fintech ecosystem, and the challenges of a fast-scaling startup

What we offer

• Compensation : 38k - 50k€ depending on experience + Stock Options
• Hybrid work: 2 days per week & 1 full week per month
• Health insurance (Sidecare): 100% covered by Spiko
• The best tech for your job : latest-generation laptops and industry-leading software
• Office : in central Paris
• Monthly Budget to cover different perks of choice
• Transport : 50% of public transport pass covered or the Forfait Mobilités Durables (FMD)
• Referral Bonus
• Social life : regular afterworks and biannual offsites

Our hiring process

• Screening Interview - 30 mins with the Talent Acquisition team
• Hiring Manager interview - 30 mins with the Head of People & Talent
• Case study: a short practical exercise to prepare at home and present online or in person
• Final interview with the founders
• Reference Check: we'll reach out to your references to gather further insights
• Offer

At Spiko, we hire for what you can bring - your skills, your judgment, your drive - not for what you look like, where you come from, or what your background is. We're committed to building a team that reflects the breadth of the customers we serve, and to creating an environment where everyone can do their best work.