Pentagon Governance & Programs Coordinator

Cathexis; Washington (District of Columbia); On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS seeks a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness on the PRISM program. The role focuses on governance forums, scheduling, and logistics to enable timely decision-making by senior DoD leadership.

You will coordinate meetings at the Pentagon in Arlington, VA and ensure materials are prepared, reviewed, and distributed with strict adherence to protocol and security requirements. The position requires on-site presence.

Qualifications

• Active DoD Secret clearance.
• 8+ years of relevant experience in executive secretariat support, senior leader forum coordination, program operations, or related work.
• Bachelor’s degree in English, Journalism, Political Science, or a related field; four additional years of relevant experience may substitute for the degree.
• Direct experience supporting the DoD or DoV, or prior military experience.
• Experience with DoD governance structures, senior leader forums, and front-office procedures.
• Advanced proficiency with Microsoft Office (Excel, Outlook) and strong SharePoint skills; CATMS/Intelink proficiency or quick learning ability.

Responsibilities

• Provide executive secretariat support for senior governance forums; coordinate timelines, deliverables, and meeting requirements with principal staff.
• Coordinate P&R representation at department-level forums and validate attendance rosters.
• Verify attendee clearance, arrange Pentagon visitor access, and prepare seating charts and name tents.
• Oversee day-of meeting logistics: room setup, AV/VC support, and slide operations.
• Review and edit read-ahead materials; manage version control and stakeholder distribution.
• Assign and track actions in CATMS; monitor deadlines and document uploads.
• Coordinate senior leader calendars and consolidate forum schedules; issue advance notices.
• Document forum decisions and actions and represent P&R interests in program meetings.
• Maintain SharePoint sites and data integrity; report discrepancies to leadership.
• Support FOIA document review and redaction of PII; handle sensitive materials per DoD security procedures.

Skills

DoD secret clearance

8+ years experience

MS Office (Excel/Outlook)

SharePoint

CATMS/Intelink familiarity

strong written and verbal comms

scheduling coordination

Education

Bachelor’s degree in English, Journalism, Political Science, or related field

Tools

CATMS

Intelink

Microsoft Office Suite

Job description

CATHEXIS seeks a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness on the PRISM program. The role focuses on governance forums, scheduling, and logistics to enable timely decision-making by senior DoD leadership.

You will coordinate meetings at the Pentagon in Arlington, VA and ensure materials are prepared, reviewed, and distributed with strict adherence to protocol and security requirements. The position requires on-site presence.