Pentagon Office Coordinator | DoD Program & Calendar Lead

CATHEXIS; Washington (District of Columbia); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness. This on-site role at the Pentagon requires DoD experience and an active Secret clearance with potential upgrade to TS.

You will manage calendars, tasking, and forum logistics while coordinating with senior leaders and Pentagon stakeholders. Responsibilities include preparing materials, coordinating events, tracking RSVPs, and maintaining SharePoint sites.

Qualifications

• Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance.
• Bachelor's degree in a relevant field.
• Experience supporting the DoD or military environment is preferred.
• Experience with CATMS, ETMS2, TMT or similar task management systems.
• Experience with MS Office suite including Excel and SharePoint.

Responsibilities

• Review, edit, and proofread senior leader materials.
• Manage senior leader calendars and RSVP tracking.
• Coordinate day-of meeting logistics and name tents.
• Ensure timely submission and quality control of forum materials.
• Write and coordinate forum summaries of conclusions.
• Manage forum SharePoint sites and access controls.
• Track office taskers and suspense dates with Pentagon stakeholders.
• Use CATMS or similar systems to assign, route, monitor, and close tasks.

Skills

Calendar management

Administrative support

Independent work

Communication

Education

Bachelor's degree

Degree in English/Journalism/Political Science

Tools

CATMS

ETMS2

TMT

SharePoint

MS Office

Job description

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness. This on-site role at the Pentagon requires DoD experience and an active Secret clearance with potential upgrade to TS.

You will manage calendars, tasking, and forum logistics while coordinating with senior leaders and Pentagon stakeholders. Responsibilities include preparing materials, coordinating events, tracking RSVPs, and maintaining SharePoint sites.