Pentagon Office Coordinator: DoD Exec Support & Scheduling

Cathexisfederal; Washington; On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short/Long Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness with a range of administrative and project tasks. The role is onsite at the Pentagon daily, requiring an Active Secret clearance with the ability to upgrade to TS.

A Bachelor's degree and 1–3+ years of relevant experience are required. Responsibilities include calendar management, meeting logistics, forum read-ahead materials, and coordination of task management across DoD

Qualifications

• Bachelor's degree required.
• 1–3+ years professional work experience.
• Experience supporting the Department of Defense, Veterans Affairs, or prior military experience.
• Experience in a DoD executive engine room.
• Excellent administrative skills.
• Demonstrated ability to perform all duties.
• Ability to work independently and under direct supervision.
• Experience with CATMS, ETMS2, TMT or similar task management system.
• Experience with MS Office including Excel and SharePoint.
• Degree in English, Journalism, Political Science, or related field.

Responsibilities

• Reviewing, editing, and proofreading senior leader materials.
• Managing senior leader calendars and RSVPs.
• Coordinate day-of meeting logistics (telecom, seating, name tents).
• Maintain deliverable schedules and forum read-ahead materials.
• Write and coordinate forum summaries of conclusions.
• Manage forum SharePoint sites and access.
• Track office taskers, suspense dates, and deliverables with Pentagon stakeholders.
• Use CATMS or similar system to assign, route, monitor, and close taskers.
• Manage distribution lists and communities of interest.

Skills

Administrative excellence

Independent worker

DoD experience

Strong communication

Education

Bachelor's degree

English/Journalism/Political Science degree

Tools

CATMS

ETMS2

TMT

MS Office

SharePoint

Excel

Job description

CATHEXIS is seeking an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness with a range of administrative and project tasks. The role is onsite at the Pentagon daily, requiring an Active Secret clearance with the ability to upgrade to TS.

A Bachelor's degree and 1–3+ years of relevant experience are required. Responsibilities include calendar management, meeting logistics, forum read-ahead materials, and coordination of task management across DoD