Program Supervisor (req-324)

Cathexis; Washington (District of Columbia); On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS seeks a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness on the PRISM program. The role focuses on governance forums, scheduling, and logistics to enable timely decision-making by senior DoD leadership.

You will coordinate meetings at the Pentagon in Arlington, VA and ensure materials are prepared, reviewed, and distributed with strict adherence to protocol and security requirements. The position requires on-site presence.

Qualifications

• Active DoD Secret clearance.
• 8+ years of relevant experience in executive secretariat support, senior leader forum coordination, program operations, or related work.
• Bachelor’s degree in English, Journalism, Political Science, or a related field; four additional years of relevant experience may substitute for the degree.
• Direct experience supporting the DoD or DoV, or prior military experience.
• Experience with DoD governance structures, senior leader forums, and front-office procedures.
• Advanced proficiency with Microsoft Office (Excel, Outlook) and strong SharePoint skills; CATMS/Intelink proficiency or quick learning ability.

Responsibilities

• Provide executive secretariat support for senior governance forums; coordinate timelines, deliverables, and meeting requirements with principal staff.
• Coordinate P&R representation at department-level forums and validate attendance rosters.
• Verify attendee clearance, arrange Pentagon visitor access, and prepare seating charts and name tents.
• Oversee day-of meeting logistics: room setup, AV/VC support, and slide operations.
• Review and edit read-ahead materials; manage version control and stakeholder distribution.
• Assign and track actions in CATMS; monitor deadlines and document uploads.
• Coordinate senior leader calendars and consolidate forum schedules; issue advance notices.
• Document forum decisions and actions and represent P&R interests in program meetings.
• Maintain SharePoint sites and data integrity; report discrepancies to leadership.
• Support FOIA document review and redaction of PII; handle sensitive materials per DoD security procedures.

Skills

DoD secret clearance

8+ years experience

MS Office (Excel/Outlook)

SharePoint

CATMS/Intelink familiarity

strong written and verbal comms

scheduling coordination

Education

Bachelor’s degree in English, Journalism, Political Science, or related field

Tools

CATMS

Intelink

Microsoft Office Suite

Job description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamicProgram Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)) on the PRISM program. This role supports the RPI SADS Governance and Decision Support portfolio and Total Force Manpower requirements.

You’ll coordinate the preparation, logistics, and follow-through for senior governance forums chaired by P&R leadership, including the Warrior Policy Board. You’ll also coordinate P&R participation in Department-level forums such as the Deputy’s Management Action Group and the Deputy’s Workforce Council. Working with senior leaders’ front offices, Military Departments, Services, and Principal Staff Assistants, you’ll make sure leaders have the materials they need to make decisions and that actions are tracked afterward.

This position requires regular on-site attendance at the Pentagon in Arlington, VA.

Responsibilities

The responsibilities include, but are not limited to:

• Provide executive secretariat support for senior governance forums chaired by the Under Secretary and Deputy Under Secretary of War for Personnel and Readiness. Coordinate timelines, deliverables, and meeting requirements with each principal’s staff.
• Coordinate P&R representation at Department-level forums, including the Deputy’s Management Action Group, 3-Star RMGs, and the Deputy’s Workforce Council. Validate attendance rosters and communicate changes in representation to forum staff.
• Verify attendee clearance and access requirements with security offices, coordinate Pentagon visitor access, and prepare seating charts and name tents in accordance with executive protocol and order of precedence.
• Oversee day-of meeting logistics, including room setup, audiovisual and video teleconference support, and operation of presentation slides during sessions.
• Review and edit read-ahead materials, including policy summaries, decision papers, and slide decks. Manage version control, coordinate stakeholder review and distribution, and schedule senior leader pre-briefs.
• Assign and track actions in CATMS, monitor deadlines, manage document uploads, route signature packages, and notify stakeholders of outcomes.
• Coordinate senior leader calendars and meeting invitations. Maintain and distribute the consolidated forum schedule, issue advance notices, and prepare instructions for front-office staff.
• Document forum decisions and action items, coordinate meeting summaries, and represent P&R interests in program meetings.
• Maintain SharePoint sites, calendars, permissions, distribution lists, and stakeholder rosters. Build tracking spreadsheets, review data and graphics for discrepancies, and report findings to leadership.
• Support Total Force Manpower taskers, including Freedom of Information Act (FOIA) document review and redaction of personally identifiable information (PII). Handle and dispose of classified and sensitive materials in accordance with DoD security procedures.

• Active DoD Secret clearance.
• Minimum of 8 years of relevant experience in executive secretariat support, senior leader forum coordination, program operations, or related work.
• Bachelor’s degree in English, Journalism, Political Science, or a related field. Four additional years of relevant experience may substitute for the degree.
• Direct experience supporting the Department of Defense or Department of Veterans Affairs, or prior military experience.
• Experience in a DoD executive engine room, with working knowledge of DoD governance structures, senior leader forums, and front-office procedures.
• Knowledge of executive protocol, order of precedence, and DoD security procedures for clearance verification, visitor access, and handling classified and sensitive information.
• Advanced proficiency with Microsoft Office, particularly Excel and Outlook, and strong SharePoint skills. Proficiency with CATMS and Intelink or the ability to learn them quickly.
• Strong written and verbal communication skills, attention to detail, and the ability to independently coordinate complex schedules and deliverables as priorities change.

Desired Skills

• Advanced degree in a relevant field.
• Extensive administrative and logistical support experience within or in support of DoD.
• Project management experience coordinating senior leadership meetings or high-level DoD governance forums.
• Experience supporting OUSW(P&R) or a comparable Office of the Secretary of Defense front office, including using CATMS for tasking and correspondence.
• Experience coordinating meetings that require special access or clearance verification.

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $150,000 - $165,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated againston the basis ofdisability EEO IS THE LAW.If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting [e-mail]