DoD Executive Secretariat Lead: Governance & Meetings

CATHEXIS; Virginia; On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Disability Insurance

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is seeking a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)) on the PRISM program. You will provide executive secretariat support, coordinate governance forums, and ensure secure, timely materials delivery at the Pentagon.

This on-site role in Arlington, VA requires a DoD clearance, and the ability to manage complex schedules, document distribution, and meeting actions with high attention to detail.

Qualifications

• Active DoD Secret clearance required.
• Bachelor's degree in English, Journalism, Political Science, or related field; four additional years of relevant experience may substitute for the degree.
• Minimum 8 years of relevant experience in executive secretariat support, senior leader forum coordination, program operations, or related work.
• Direct experience supporting the DoD or VA, or prior military experience.
• Experience in a DoD executive engine room with knowledge of governance structures, senior leader forums, and front-office procedures.
• Knowledge of executive protocol, order of precedence, and DoD security procedures for clearance verification and handling classified materials.
• Advanced proficiency with Microsoft Office, particularly Excel and Outlook, and strong SharePoint skills; familiarity with CATMS and Intelink.

Responsibilities

• Provide executive secretariat support for senior governance forums chaired by the Under Secretary and Deputy Under Secretary of War for Personnel and Readiness.
• Coordinate P&R representation at Department-level forums and validate attendance rosters.
• Verify attendee clearance and coordinate Pentagon visitor access; prepare seating charts and name tents.
• Oversee day-of meeting logistics including room setup, audiovisual and video teleconference support, and slide presentation operation.
• Edit read-ahead materials, manage version control, coordinate stakeholder review, and schedule senior leader pre-briefs.
• Assign and track actions in CATMS, monitor deadlines, manage document uploads, route signature packages, and notify stakeholders of outcomes.
• Coordinate senior leader calendars and the consolidated forum schedule; issue advance notices.
• Document forum decisions and action items; represent P&R interests in program meetings.
• Maintain SharePoint sites, calendars, permissions, distribution lists, and stakeholder rosters; build tracking spreadsheets and report findings to leadership.
• Support Total Force Manpower taskers, including FOIA document review and redaction of PII; handle classified materials per DoD procedures.

Skills

Executive Secretariat

Senior leader forums

DoD governance

Excel proficiency

SharePoint

Security procedures

Clearance verification

Communication skills

Education

Bachelor's degree

Degree substitution option

Tools

CATMS

Intelink

Microsoft Office Suite

Job description

CATHEXIS is seeking a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)) on the PRISM program. You will provide executive secretariat support, coordinate governance forums, and ensure secure, timely materials delivery at the Pentagon.

This on-site role in Arlington, VA requires a DoD clearance, and the ability to manage complex schedules, document distribution, and meeting actions with high attention to detail.