Pentagon-Based Program & Executive Secretariat Lead

Cathexisfederal; Arlington (VA); On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is actively seeking a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness on the PRISM program. The role requires coordinating governance forums, ensuring timely materials, and tracking actions across senior leadership.

On-site Pentagon work is required in Arlington, VA. You will manage meeting logistics, clearance verification, and front-office communications while leveraging CATMS and SharePoint to maintain schedules and

Qualifications

• Active DoD Secret clearance is required.
• Minimum 8 years of relevant experience in executive secretariat support or senior leader forum coordination.
• Bachelor’s degree in English, Journalism, or Political Science; four additional years of relevant experience may substitute for the degree.
• Direct experience supporting the DoD or Department of Veterans Affairs, or prior military experience.
• Experience with DoD governance structures, senior leader forums, and front-office procedures.

Responsibilities

• Provide executive secretariat support for senior governance forums and coordinate timelines, deliverables, and meeting requirements with each principal’s staff.
• Coordinate P&R representation at Department-level forums and validate attendance rosters; communicate changes to forum staff.
• Verify attendee clearance, coordinate Pentagon visitor access, and prepare seating charts and name tents per protocol.
• Oversee day-of meeting logistics, including room setup, AV/VC support, and presentation operations.
• Review and edit read-ahead materials; manage version control and distribute materials; schedule senior leader pre-briefs.
• Track actions in CATMS, monitor deadlines, manage document uploads, and route signatures.
• Coordinate senior leader calendars, issue advance notices, and prepare instructions for staff.
• Document forum decisions and action items; represent P&R interests in program meetings.
• Maintain SharePoint sites, calendars, permissions, and stakeholder rosters; build tracking spreadsheets.
• Support Total Force Manpower taskers, including FOIA review and handling of sensitive information.

Skills

Secret clearance

Executive support

DoD governance

Schedule coordination

Communication skills

Education

Bachelor’s degree in English/Journalism/Political Science

Tools

CATMS

SharePoint

Microsoft Office

Intellink

Job description

CATHEXIS is actively seeking a dynamic Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness on the PRISM program. The role requires coordinating governance forums, ensuring timely materials, and tracking actions across senior leadership.

On-site Pentagon work is required in Arlington, VA. You will manage meeting logistics, clearance verification, and front-office communications while leveraging CATMS and SharePoint to maintain schedules and