Senior Pentagon Program Operations Coordinator

CATHEXIS; Vermont; On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS seeks a highly organized Senior Program Operations & Coordination Specialist to support the SSC Task Force for OUSW(P&R). This onsite role at the Pentagon manages calendars, meetings, travel, and executive communications across Government leadership.

Ideal candidate holds an Active Secret DoD clearance, 5+ years of admin support experience (3+ with federal or SES leadership), and excels in fast-paced environments requiring precision and discretion.

Qualifications

• Active Secret DoD clearance is required.
• Bachelors degree or equivalent professional experience.
• Minimum 5 years of administrative support experience, including 3 years supporting executive-level Federal Government or SES officials.
• Experience in senior-level meetings, status updates, decisions, and action-item tracking.
• Proven ability to manage complex calendars, travel, and executive communications.

Responsibilities

• Serve as the primary program operations and administrative coordination point for the SSC Task Force.
• Coordinate complex calendars, schedules, meetings, and travel for multiple team members and government personnel.
• Maintain situational awareness of team activities and provide timely leadership updates.
• Participate in senior-level meetings, capture notes, document decisions, and track actions through completion.
• Prepare program status reports, deliverable trackers, and milestone updates for executive leadership.
• Review and quality-control executive correspondence and presentations for accuracy and professionalism.
• Coordinate meeting logistics, read-ahead materials, and visitor access for senior engagements.
• Assist onboarding of new team members, including security access and orientation activities.
• Maintain program documentation using SharePoint and approved collaboration tools.

Skills

Executive support

Calendar management

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

SharePoint

CATMS

Job description

CATHEXIS seeks a highly organized Senior Program Operations & Coordination Specialist to support the SSC Task Force for OUSW(P&R). This onsite role at the Pentagon manages calendars, meetings, travel, and executive communications across Government leadership.

Ideal candidate holds an Active Secret DoD clearance, 5+ years of admin support experience (3+ with federal or SES leadership), and excels in fast-paced environments requiring precision and discretion.