Strategic Operations & Correspondence Analyst

Analytic Services Inc; Washington (District of Columbia); On-site; USD 99,000 - 144,000; Full time

Job summary

Analytic Services Inc. is seeking an Operations Management Analyst to support the Office of the Secretary of War (OSW) and DA&M. You will manage correspondence, support executive operations, and ensure timely mission execution for senior DoW leadership.

The role requires a security clearance, 5+ years of related federal experience, and on-site Pentagon support during normal hours. Strong organizational and system skills are essential.

Qualifications

• A bachelor's degree with a minimum of five (5) years of relevant experience will be considered.
• 6+ years’ experience supporting operational, analytical, administrative, or project management efforts within the Office of the Secretary of War, the Department of War, or a comparable federal organization.
• Active Secret security clearance at the time of hire with the ability to obtain a Top Secret/Sensitive Compartmented Information (TS/SCI) clearance.
• Experience supporting correspondence management, executive task management, Executive Secretariat functions, or comparable government correspondence processes.
• Experience using the Correspondence and Task Management System (CATMS) and the Department of War Manual for Written Material: Examples and Reference Material (DoW Manual 5110.04).
• Experience supporting senior-level government officials and demonstrated knowledge of the structure and missions of the Office of the Secretary of War and Department of War Components.
• Ability to provide on-site support at the Pentagon Monday through Friday during core business hours, with flexibility to adjust work hours based on operational requirements.

Responsibilities

• Assign and manage correspondence workflow as the Organizational and Management Policy Directorate liaison to Office of the Secretary of War components.
• Review and assign correspondence to the appropriate Office of the Secretary of War personnel through the Correspondence and Task Management System (CATMS).
• Develop, maintain, and monitor internal suspense tracking systems for correspondence, memoranda, letters, projects, and other official documents.
• Prepare metrics, weekly action reports, and reconciliation reports identifying pending, overdue, and critical suspense actions for government leadership.
• Provide guidance on managing correspondence for the Secretary and Deputy Secretary of War, Executive Secretary of the Department of War, and Office of the Secretary of War and Department of War Components in accordance with official Department of War correspondence guidance.
• Support the development and improvement of business methods, administrative procedures, office systems, file management processes, and production schedules supporting CATMS operations.
• Develop training materials and provide instruction on Organizational and Management Policy Directorate missions, CATMS processes, correspondence preparation, suspense management, and signature package requirements.
• Prepare Organizational and Management Department of War briefing materials and support Office of Legislative Counsel Green Sheet assignments and tracking.
• Coordinate administrative support activities including human resources, information technology, security, facilities management, visitor escorting, personnel in-processing, equipment and supply inventories, suite access, Sensitive Compartmented Information Facility (SCIF) maintenance, burn bag destruction, and resolution of information technology and network issues.
• Perform additional operational and administrative duties as assigned.

Skills

Security clearance

Correspondence management

Executive Secretariat functions

Task management

Operational support

Education

Bachelor's degree with 5+ years experience

Tools

CATMS

DoW Manual 5110.04

Microsoft Office Suite

Job description

Analytic Services Inc. is seeking an Operations Management Analyst to support the Office of the Secretary of War (OSW) and DA&M. You will manage correspondence, support executive operations, and ensure timely mission execution for senior DoW leadership.

The role requires a security clearance, 5+ years of related federal experience, and on-site Pentagon support during normal hours. Strong organizational and system skills are essential.