PEIMS Data & Student Records Coordinator

Étoile Academy Charter School; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Étoile Academy Charter School is seeking an administrative data specialist to coordinate the collection, integration, and formatting of data for PEIMS submission following Data Standards. You will collaborate with campus staff, the business and personnel offices to ensure timely submission and maintain data accuracy through edits and verification checks.

Responsibilities include training staff on Texas and Federal laws, TREx submissions, UID/PET reporting, and maintaining confidential student

Qualifications

• Bachelor’s degree preferred but not required.
• Attention to detail and experience in an office/administrative role preferred.
• Commitment to pursuing equity.
• Ability to multi-task in a fast-moving startup environment while driving toward clarity and solutions.
• Excellent written and oral communication skills.
• Bilingual (Spanish and English) preferred.

Responsibilities

• Coordinate collection, integration, and formatting of data for PEIMS submission per Data Standards.
• Work with campus, business office, and personnel office to collect and format data for PEIMS submission on time.
• Run edits, reports, and verification checks to ensure data accuracy.
• Comply with Texas and Federal attendance accounting laws and procedures in the Texas Student Attendance Accounting Handbook.
• Comply with Federal enrollment laws and procedures in the Texas Student Attendance Handbook and PEIMS Data Standards.
• Responsible for assigning Texas State Service IDs for all state-approved courses as described in the PEIMS Data Standards.
• Responsible for UID reporting (Unique Identification Database) error percentage standards as described in the PEIMS Data Standards.
• Responsible for PET reporting (UID enrollment tracking) as required by TEA PEIMS.
• Develop and maintain a strong sense of customer service. Communicate with various stakeholders.
• Responsible for training staff on Texas and Federal laws and procedures in Discipline Management and Reporting as described in the PEIMS Data Standards.
• Train and monitor campus personnel to respond to all TREx submissions accurately and within a 10-day response period.
• Submit all TREx requests for incoming students and work with all campuses and districts to ensure timely response to student records requests.
• Uptain student records from campuses (in person if necessary) within ten days of enrollment.
• Compile, maintain, and file all required physical and computerized reports, records, and other documents.
• Ensure student cumulative records are maintained (even after withdrawal or graduation for at least 7 years) and updated regularly.
• Work with the EB Coordinator to maintain and update all LPAC folders for Emergent Bilingual students.
• Work with AP of Special Education to to maintain and update all special education folders.
• Follow all records procedures to ensure the safety and confidentiality of student records as needed.
• Ensure all withdrawals are processed accurately with supporting documentation, including signed forms, new school records, and/or documentation of leaving Texas public schools.
• Other duties as assigned.

Skills

Attention to detail

Communication skills

Multitasking

Bilingual

Feedback openness

Equity commitment

Education

Bachelor's degree (preferred)

Job description

Étoile Academy Charter School is seeking an administrative data specialist to coordinate the collection, integration, and formatting of data for PEIMS submission following Data Standards. You will collaborate with campus staff, the business and personnel offices to ensure timely submission and maintain data accuracy through edits and verification checks.

Responsibilities include training staff on Texas and Federal laws, TREx submissions, UID/PET reporting, and maintaining confidential student