PEIMS Coordinator

Grapevine-Colleyville ISD; Grapevine (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Grapevine-Colleyville ISD is seeking a PEIMS Coordinator to lead the collection, transformation, and submission of PEIMS/TSDS data, ensuring compliance with TEA Data Standards and Ed-Fi specifications. The role requires coordinating with multiple departments to maintain data integrity and support district dashboards.

Responsibilities include reporting to TEA, training staff on PEIMS standards, and maintaining accurate records within established timelines.

Qualifications

• Bachelor’s degree in related field and/or three (3) years related professional experience with PEIMS and Information Systems
• Knowledge of PEIMS data standards and Ed-Fi
• Ability to translate state data model updates to district systems

Responsibilities

• Coordinate the collection, transformation, and submission of PEIMS/TSDS data per TEA Data Standards and Ed-Fi specs.
• Submit fall, mid-year, summer, and extended year program reports to the state.
• Collaborate with campuses, finance, and HR to prepare data for PEIMS submission.
• Verify data submissions and troubleshoot data landing or API issues.
• Distribute edits and reports for analysis and correction.
• Submit complete PEIMS data in TEA prescribed format to ESC.
• Update and maintain district attendance processes and manuals.
• Provide training on PEIMS Data Standards to staff.

Skills

PEIMS data standards

Ed-Fi Data Standard

Data integration

Excel

SQL

Crystal Reports

Data visualization

Training delivery

organization and communication

Education

Bachelor’s degree in related field

Tools

TSDS PEIMS coding systems

Ed-Fi data exchange tools

API collection methods

Job description

PEIMS Coordinator

Grapevine-Colleyville ISD Administration Building - Grapevine, Texas Open in Google Maps

Job Details

Job ID: 5930061

Application Deadline: Posted until filled

Posted: Sep 16, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: PEIMS Coordinator Status: Exempt

Reports to: Director of Information Systems Department: Technology Services

Revised: 9/2026 Pay Range: Technology 6 (233 Days)

Primary Purpose:

Support and coordinate the collection, integration, and state reporting of district Public Education Information Management System (PEIMS) and Texas Student Data System (TSDS) data. Provide guidance and technical oversight for data entry, interoperability standards, and Ed-Fi data model frameworks. Translate state data model updates and API requirements to ensure district-wide data integrity. Develop strong partnerships across campuses and business departments to optimize data pipelines, system integrations, and business processes. Support ancillary educational data sources and enterprise dashboards as needed.

Qualifications:

Education/Certification:

Bachelor’s degree in related field and/or three (3) years related professional experience with PEIMS and Information Systems

Special Knowledge/Skills:

• Deep knowledge of state PEIMS data standards, Ed-Fi Data Standard implementation, and the Student Attendance Accounting Handbook.
• Knowledge in all aspects of computer operations including data entry, editing and the ability to identify computer program errors through reviewing data and reports
• Knowledge of database structures and systems analysis and design experience
• Report generation and quality review
• Advanced proficiency with Microsoft Excel, SQL, Crystal Reports, or equivalent reporting/data visualization tools.
• Working knowledge of design and delivery of user training
• Ability to maintain accurate and auditable records
• Strong organizational, communication, and interpersonal skills
• Ability to maintain accurate, auditable records while meeting rigid state submission timelines.
• Strong organizational, analytical, and cross-departmental communication skills.

Experience:

• Three years of related professional experience in a school district, which includes collecting, entering, & analyzing data (preferred)
• Hands-on experience using TSDS PEIMS coding systems, Ed-Fi data exchange tools, and API collection methods.
• Experience developing training materials along with providing training to large and small groups
• Experience with Student and Business Information Systems (Skyward strongly preferred) and their alignment with Ed-Fi integrations.

Major Responsibilities and Duties:

• Coordinate the collection, transformation, and submission of all PEIMS and TSDS data elements according to TEA Data Standards, Ed-Fi specifications, and the Student Attendance Accounting Handbook.
• Responsible for the submission of fall, mid-year, summer, extended year programs, and CORE collections reports to the state.
• Work cooperatively with curriculum departments, campus, finance office, and human resource staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
• Verify data submitted to TEA, troubleshoot landing zone or API staging failures, and resolve exceptions in a timely manner.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to the education service center (ESC) for processing.
• Verify data submitted to TEA and submit corrections in a timely manner.
• Understanding of Student/Finance/HR management systems as they relate to PEIMS.
• Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.Comply with policies established by federal and state law, State Board of Education rules, Texas Student Attendance Accounting Handbook, PEIMS Data Standards, and local board policy.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Responsible for updating the district attendance process and manual.
• Responsible for training staff on Texas and Federal laws and procedures in PEIMS Data Standards.
• Responsible for submission of OCR collection.
• Maintain confidentiality of data.

Supervisory Responsibilities:

None

Working Conditions:

• Maintain emotional control under stress with frequent interruptions and strict regulatory deadlines.
• Occasional district-wide travel.
• Frequent prolonged sitting, computer use, and irregular hours during submission windows.

Position Type: Full-Time