PEIMS Data & Records Specialist

Waco ISD; Waco (AL); On-site; USD 31,000 - 42,000; Full time

Job summary

Waco ISD is seeking a Specialist - PEIMS to ensure accurate PEIMS records and smooth enrollment operations at the campus level. You will collect and enter data, maintain filing systems, and manage student and staff records, while coordinating with district PEIMS staff.

The role requires data entry experience, strong PC skills, and the ability to meet deadlines. You will support attendance, TREx requests, and data reporting within district guidelines.

Qualifications

• Two years data entry experience required.
• High school diploma or GED; college preferred.
• Ability to use PC and software to develop spreadsheets and databases.

Responsibilities

• Collect and enter PEIMS data into established database and verify accuracy.
• Maintain organized filing and records systems including student folders.
• Process new student records and set up cumulative folders.
• Register new students and verify attendance eligibility.
• Withdraw students using correct withdrawal codes and generate documents.
• Post and reconcile IPR and report card data with staff.
• Run IPRs and report cards timely per district calendar.
• Enter staff responsibilities data per PEIMS staff procedures.
• Act as Campus Records Liaison Officer for records management and disposal.
• Provide basic training to campus staff on attendance procedures.
• Assist parents, students, and faculty with PEIMS questions.
• Reconcile errors in Student Personal Identification Database with district PEIMS staff.
• Process TREx requests within 10 days and disseminate information within 5 days.
• Maintain and deliver cumulative folders for feeder patterns and moved students.
• Ensure data security and confidentiality.

Skills

Typing

10-key skills

Spreadsheets

Database management

Deadline-driven

Education

High school diploma or GED

College preferred

Tools

PEIMS software

Office software (Word/Excel)

Job description

Waco ISD is seeking a Specialist - PEIMS to ensure accurate PEIMS records and smooth enrollment operations at the campus level. You will collect and enter data, maintain filing systems, and manage student and staff records, while coordinating with district PEIMS staff.

The role requires data entry experience, strong PC skills, and the ability to meet deadlines. You will support attendance, TREx requests, and data reporting within district guidelines.