PEIMS Clerk

Everman ISD; Everman (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Everman ISD in Texas is seeking a Data Entry Clerk to support PEIMS data entry at the campus level and maintain student records. The role involves processing enrollments, transfers, withdrawals, and managing student data using campus databases.

Under supervision, you will generate attendance and end-of-semester reports, assist counselors, and help with file maintenance and transcripts requests, while upholding confidentiality and meeting deadlines.

Qualifications

• Two years data entry experience.
• High school diploma or GED.
• Proficient keyboarding and 10-key skills.
• Ability to meet established deadlines.
• Strong organizational, communication and interpersonal skills.

Responsibilities

• Collect and enter PEIMS data into the established database per procedures.
• Prepare and print attendance, grades, rosters, and end-of-semester or accounting reports.
• Maintain student records including cumulative folders, progress and failure reports, grade books, and schedule changes.
• Process new student records: transcripts, cumulative folder setup, and data entry.
• Assist counselors with enrollment, withdrawals, and transfers and process related records.
• Assist in campus office as needed.

Skills

Keyboarding

File maintenance

10-key skills

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Job description

Primary Purpose:

Under direct supervision, perform data entry for Public Education Information Management System (PEIMS) data and maintain student records at the campus level. Process student enrollments, transfer requests, and withdrawals for the campus.

Qualifications:

Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Strong organizational, communication and interpersonal skills
Experience:
Two years data entry experience

Major Responsibilities and Duties:

1. Collect and enter PEIMS data into established database and verify accuracy of according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, and end-of-semester reports or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
5. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
6. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
7. Assist in campus office as needed.

Other:

1. Maintain confidentiality.
2. Be punctual in all areas.
3. Maintain a positive attitude.
4. Be a positive role model for all students.
5. Participate in staff development, faculty meetings, and special events as needed.
6. All other duties as assigned by the supervisor.

Supervisory Responsibilities:

None

Equipment Used:

Personal computer or online computer terminal, printer, copier, fax machine and calculator

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions, prolonged use of computer, frequent interruptions and multitasking.