Pediatric Therapy Center Operations Manager

mindfulsprouts; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits after probation

Family-centered environment

Job summary

Mindful Sprouts is seeking an Office Manager to join our pediatric therapy center. The role focuses on front-desk operations, client communications, and supporting administrative processes to ensure a welcoming experience for families.

You will oversee daily operations across ABA and Speech services, coordinate staffing and onboarding, and maintain safety and facility standards in a fast-paced clinical environment.

Qualifications

• Associate’s or bachelor’s degree in Business Administration, Management, or a related field required.
• Master’s degree preferred.
• Minimum of 3 years of experience as an Office Manager or in a similar management role.
• Prior experience in a medical office or therapy clinic preferred.
• Excellent organizational, communication, and time-management skills.
• Professional, friendly, and patient demeanor.
• Ability to multitask, prioritize responsibilities, and remain calm in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for clients and families and manage front-desk duties.
• Oversee daily center operations across ABA and Speech services.
• Coordinate staffing, coverage, and onboarding of new center-based staff.
• Maintain cleanliness, safety, and compliance within the center.
• Ensure timely and clear communication with families regarding operational matters.
• Monitor attendance, room assignments, and supply needs to support service delivery.
• Coordinate with vendors and manage facility maintenance and background checks.
• Escalate safety, clinical, or operational concerns to management as needed.

Skills

Office management

Multitasking

Communication skills

Bilingual English/Spanish

Education

Associate’s or Bachelor’s degree in Business Administration, Management, or a related field

Master’s degree preferred

Job description

Mindful Sprouts is seeking an Office Manager to join our pediatric therapy center. The role focuses on front-desk operations, client communications, and supporting administrative processes to ensure a welcoming experience for families.

You will oversee daily operations across ABA and Speech services, coordinate staffing and onboarding, and maintain safety and facility standards in a fast-paced clinical environment.