Pediatric Neurosurgery Scheduling Specialist

Nicklaus Children's Health System; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Nicklaus Children’s Health System in Miami seeks an organized Surgical Scheduling Coordinator to support pediatric neurosurgery physicians and staff with daily patient care coordination and surgical scheduling.

The role requires 2–4 years of physician/medical office and surgical scheduling experience, with proficiency in Word, Excel, and Outlook. Strong coordination, communication, and confidentiality are essential for success.

Qualifications

• 2–4 years of physician/medical office experience.
• 2–4 years of surgical scheduling experience.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Scan posting sheet to Same Day Surgery to schedule surgery.
• Print surgical consents and deliver to Same Day Surgery.
• Compile Neuro‑Radiology patient lists twice weekly (Mondays and Thursdays).
• Schedule and post surgeries in physician’s Outlook calendar.
• Distribute OR calendar daily as changes are made.
• Verify insurance for surgical cases and obtain necessary authorizations.
• Search for ICD/CPT codes when not provided.
• Arrange additional equipment and monitoring as requested by physicians.
• Coordinate surgeries with outside physicians and hospital admissions when needed.
• Arrange Gamma Knife procedures in outside facilities.
• Post all surgeries in the Pre‑Operative Scheduling Form.
• Schedule CT for Visualase cases on the morning of surgery.
• Coordinate pre‑op appointments, EMR documentation, and testing.
• Advise staff when patient moves to Radiology or requires pre‑op steps.
• Arrange lumbar procedures and obtain authorization.
• Provide charts to ARNP nurse for orders.

Skills

Medical office experience

Surgical scheduling

Microsoft Office

Education

High school diploma or equivalent

Job description

Nicklaus Children’s Health System in Miami seeks an organized Surgical Scheduling Coordinator to support pediatric neurosurgery physicians and staff with daily patient care coordination and surgical scheduling.

The role requires 2–4 years of physician/medical office and surgical scheduling experience, with proficiency in Word, Excel, and Outlook. Strong coordination, communication, and confidentiality are essential for success.