Surgical Coordinator Neurosurgery (Part Time, Days)

Nicklaushealth; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Nicklaushealth is seeking a Medical Scheduling Coordinator to assist Pediatric Neurosurgery physicians and staff with daily patient care coordination and surgical scheduling. The role focuses on supporting clinical practice staff with scheduling, insurance verification, and preparing surgical consents.

The position requires 2–4 years in physician/medical office settings and solid experience with surgical scheduling, along with proficiency in Word, Excel, and Outlook.

Qualifications

• 2-4 years of physician/medical office experience.
• 2-4 years of surgical scheduling experience.
• Proficient in Microsoft Word, Excel, Outlook.

Responsibilities

• Scans posting sheet to Same Day Surgery to schedule surgery.
• Compiles Neuro‑Radiology Patient list each Monday/Thursday.
• Schedules and posts surgeries in physician’s Outlook calendar.
• Distributes OR calendar daily as changes are made.
• Processes all surgical cases for physician practice, including insurance verification.
• Searches for ICD/CPT code when not provided. Obtains necessary authorization for all surgical procedures.
• Arranges and ensures all additional equipment and monitoring needs requested by physician are met.
• Coordinates surgeries with outside physicians. Coordinates prior hospital admissions if needed.
• Arranges and coordinates Gamma Knife surgical procedures in outside facilities.
• Posts all surgeries in the Pre‑Operative Surgical Scheduling Form for all departmental physicians.
• Schedules the needed CT for Visualase cases on the morning of surgery.
• Schedules all surgical patients for pre‑operative appointment, and scans surgical documentation into EMR.
• Schedules pre‑op and post‑op testing appointments when needed.
• Advises appropriate staff when patient starts in radiology, needs to be admitted the day before surgery, needs pre‑op on morning of surgery, etc.
• Arranges and coordinates lumbar procedure and requests authorization.
• Provides charts to ARNP nurse for orders.

Skills

Physician/medical office experience

Surgical scheduling

Microsoft Office

Education

High school education or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

Assist Pediatric Neurosurgery Physician(s) and staff with daily coordination of patient care and access. Primarily responsible for supporting clinical practice staff with surgical scheduling.

Minimum Job Requirements

• 2-4 years of physician/medical office experience
• 2-4 years of surgical scheduling experience
• Proficient in Microsoft Office: Word, Excel, Outlook

Essential Duties and Responsibilities

• Scans posting sheet to Same Day Surgery to schedule surgery. Prints surgical consents for all scheduled surgeries. Delivers all completed consents to Same Day Surgery.
• Compiles Neuro‑Radiology Patient list each Monday/Thursday.
• Schedules and posts surgeries in physician’s Outlook calendar.
• Distributes OR calendar daily as changes are made.
• Processes all surgical cases for physician practice, including insurance verification. Searches for ICD/CPT code when not provided. Obtains necessary authorization for all surgical procedures.
• Arranges and ensures all additional equipment and monitoring needs requested by physician are met.
• Coordinates surgeries with outside physicians. Coordinates prior hospital admissions if associated with surgical procedure as needed.
• Arranges and coordinates Gamma Knife surgical procedures in outside facilities.
• Posts all surgeries in the Pre‑Operative Surgical Scheduling Form for all departmental physicians.
• Schedules the needed CT for Visualase cases on the morning of surgery.
• Schedules all surgical patients for pre‑operative appointment, and scans surgical documentation into EMR.
• Schedules pre‑op and post‑op testing appointments when needed.
• Advises appropriate staff when patient starts in radiology, needs to be admitted the day before surgery, needs pre‑op on morning of surgery, etc.
• Arranges and coordinates lumbar procedure and requests authorization.
• Provides charts to ARNP nurse for orders.

Knowledge/Skills/Abilities

• High school education or equivalent preferred.
• Able to relate cooperatively and constructively with clients and co‑workers.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.
• Ability to follow detailed written or verbal instructions.

(EOE DFW)