PCO Analyst

Jobtailor

Town of Florida (NY)

On-site

USD 60,000 - 85,000

Full time

7 days ago

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Job summary

Jobtailor in New York is seeking an invoicing specialist to prepare and submit monthly invoices for labor, travel, and direct costs, ensuring accuracy and compliance with contract terms. You will coordinate reviews, resolve discrepancies with cross-functional teams, and maintain trackers for billed and unbilled costs.

Responsibilities include journal entries, financial reporting, and contributing to invoicing metrics and dashboards.

Qualifications

2+ years of experience in a business, financial management, or accounting environment.
Bachelor’s degree is required.
U.S. citizenship required.

Responsibilities

Prepare and submit monthly invoices, including labor, travel, and other direct costs, in alignment with contract requirements and timelines.
Coordinate invoice reviews for accuracy, completeness, and compliance.
Support final invoice package preparation and submission.
Work with internal teams to resolve discrepancies and required adjustments.
Maintain and update billed and unbilled trackers.
Monitor financial status across the contract.
Process adjustments and journal entries for accurate financial reporting.
Contribute to invoicing metrics reporting and dashboard updates.
Support reviews of invoicing processes, templates, and checklists.
Assist with continuous improvement initiatives.
Assist in onboarding and training new invoicing team members.

Skills

Microsoft Excel

Collaboration

Analytical thinking

Problem solving

Invoicing

Education

Bachelor’s degree

Bachelor’s degree in Business or Finance

Tools

Microsoft Excel features

Job description

Prepare and submit monthly invoices, including labor, travel, and other direct costs, in alignment with contract requirements and timelines
Coordinate invoice reviews for accuracy, completeness, and compliance
Support final invoice package preparation and submission
Work with internal teams to resolve discrepancies and required adjustments
Maintain and update billed and unbilled trackers
Monitor financial status across the contract
Process adjustments and journal entries for accurate financial reporting
Contribute to invoicing metrics reporting and dashboard updates
Support reviews of invoicing processes, templates, and checklists
Assist with continuous improvement initiatives
Support invoice-related taskers and implement mitigation steps
Assist in onboarding and training new invoicing team members
Work with program management, finance teams, contract stakeholders, internal clients, and infrastructure departments to resolve financial, contractual, and administrative issues
Manage, audit, and reconcile cost activity, including labor, travel, and other direct costs
Assist with business and financial analyses

Requirements

2+ years of experience in a business, financial management, or accounting environment
Experience in Microsoft Excel, including formulas, functions, and data manipulation
Ability to adapt in a fast-paced environment
Ability to collaborate across teams and support stakeholders
Bachelor’s degree
U.S. citizenship required
Experience supporting federal contracts (nice to have)
Knowledge of Federal Acquisition Regulations (FAR) and Joint Travel Regulations (JTR) (nice to have)
Strong analytical thinking and problem-solving skills (nice to have)
Bachelor’s degree in Business or Finance (nice to have)

Core Competencies

Demonstrates expertise in financial management and invoicing processes, with a strong focus on accuracy, compliance, and collaboration across teams. Proficient in Microsoft Excel for data manipulation and reporting, with a solid understanding of federal contracting and regulations.

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