Contracts & Project Administrator

Jobtailor; Anchorage (AK); On-site; USD 70,000 - 120,000; Full time

Job summary

Jobtailor in Anchorage seeks a detail-oriented Contracts Administrator to support federal government contract administration from setup through closeout. You will manage project files, track funding, and coordinate with accounting and payroll to ensure accurate labor costing.

The role requires 5+ years of relevant experience, strong communication and analytical skills, and proficiency with Microsoft Office and ERP systems.

Qualifications

• 5+ years of project administration or contract administration experience.
• Experience with billing, POs, subcontracts, vendor documentation.
• Strong attention to detail and ability to identify discrepancies.
• Excellent written and verbal communication.
• Experience with accounting/ERP/project-management systems
• Familiarity with FAR, Davis-Bacon Act, SCA, or wage requirements preferred
• Ability to work across multiple departments and maintain confidentiality

Responsibilities

• Support administration of federal government contracts from setup through closeout.
• Maintain organized contract files and project documentation.
• Track contract funding, periods of performance, and obligations.
• Prepare invoices, cost-to-complete reporting, and revenue forecasting.
• Coordinate with accounting and payroll for labor and payroll data.
• Ensure compliance with FAR and wage requirements.
• Prepare and distribute routine reports to stakeholders.
• Assist with contract modifications and change orders.

Skills

Administrative skills

Organizational skills

Analytical skills

Problem-solving

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

• Support administration of federal government contracts from project setup through completion and closeout
• Establish and maintain organized contract and project files, including awards, modifications, change orders, subcontracts, purchase orders, correspondence, and supporting documentation
• Maintain contract and open-project tracking logs covering contract types, funding, modifications, periods of performance, and other administrative information
• Assist with contract modifications, change orders, pre-construction, project startup, administrative submittals, and contract closeout
• Track administrative requirements, deliverables, deadlines, and contractual obligations
• Support documentation for firm-fixed-price, time-and-materials, cost-reimbursable, and other flexibly priced federal service contracts
• Coordinate accounts payable submissions and review, submit, and track invoices
• Review invoice coding and support accurate project/job costing
• Review project transactions against approved budgets, contract funding, and final proposal allocations
• Support preparation and reconciliation of government contract invoices and supporting documentation
• Assist with month-end billing reconciliation, cost-to-complete reporting, and contract revenue forecasting
• Monitor customer billings, projected payments, retainage, and project financial information
• Review, track, and facilitate intercompany project transactions
• Coordinate with Accounting and Payroll to obtain and reconcile labor and payroll information
• Support compliance with FAR, Davis-Bacon Act, SCA, prevailing wage, and Collective Bargaining Agreement requirements
• Verify and document labor classifications, wage determinations, fringe benefits, and payroll information when applicable
• Gather and organize information for regulatory, contractual, and compliance reporting
• Maintain documentation for internal, customer, government, and external audits
• Identify and resolve missing, incomplete, or inconsistent project documentation
• Serve as administrative liaison among Contracts, Project Management, Operations, Accounting, Payroll, and corporate support functions
• Prepare and distribute routine contract, project, financial, and administrative reports
• Communicate with project managers and stakeholders regarding documentation, approvals, billing information, and administrative requirements
• Assist the Vice President of Business Operations & Contract Management and Contracts Team with research, reporting, documentation, and special projects
• Identify opportunities to improve contract administration, documentation, workflow, and internal controls
• Perform other related duties as assigned

Requirements

• 5+ years of project administration, project controls, construction and service contract administration, or related experience
• Demonstrated experience with billing/invoicing, purchase orders, subcontracts, vendor documentation, project files, and/or contract documentation
• Strong administrative, organizational, analytical, and problem-solving skills
• Ability to manage multiple projects, priorities, deadlines, and documentation requirements simultaneously
• Strong attention to detail and ability to identify discrepancies in financial and contractual documentation
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams
• Experience working with accounting, ERP, project-management, or contract-management systems
• Strong written and verbal communication skills
• Ability to work independently while coordinating effectively across multiple departments and operating companies
• Ability to appropriately handle confidential, proprietary, financial, and contract-sensitive information
• Preferred: Experience supporting federal government contracts
• Preferred: Working knowledge of the Federal Acquisition Regulation (FAR) and federal contract administration
• Preferred: Experience with Davis-Bacon, SCA, prevailing wage, certified payroll, or Collective Bargaining Agreement requirements
• Preferred: Experience administering or supporting T&M, cost-reimbursable, or other flexibly priced contracts
• Preferred: Experience with government contract billing, job costing, project controls, or cost-to-complete reporting
• Preferred: Working knowledge of payroll and labor-cost allocation sufficient to review project timesheets and labor charges for accuracy
• Preferred: Experience supporting government, financial, or compliance audits
• Preferred: Experience with federal construction, environmental, engineering, logistics, or professional-services contracts
• Preferred: Experience supporting geographically dispersed or international project operations
• Successful completion of a background investigation and pre-employment drug screen may be required

Core Competencies

Demonstrates extensive experience in federal government contract administration, including billing, invoicing, and compliance with regulations such as FAR and the Davis-Bacon Act. Proficient in managing project documentation, financial reporting, and coordinating across multiple departments to ensure accurate contract execution.

Highest-signal resume keywords

• Federal Government Contract Administration
• Billing And Invoicing
• Project Documentation Management
• FAR Compliance
• Microsoft Office Proficiency

ATS Optimization Keywords

Hard Skills

• Project Administration
• Contract Documentation
• Job Costing
• Cost-To-Complete Reporting
• Financial Reporting
• Change Order Management
• Invoice Coding
• Regulatory Compliance
• Labor Cost Allocation
• Contract Modification Support

Soft Skills

• Strong Attention To Detail
• Analytical Skills
• Problem-Solving Skills
• Organizational Skills
• Effective Communication

Industry Keywords

• Davis-Bacon Act
• SCA
• Prevailing Wage
• Collective Bargaining Agreement
• Federal Acquisition Regulation
• Government Contract Billing
• Construction Contracts
• Environmental Contracts
• Engineering Contracts
• Professional Services Contracts

Tools & Technologies

• ERP Systems
• Project Management Systems
• Contract Management Systems
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams