Payroll Tax Accounting Administrator - WV State Auditor - Kanawha Co.

State-of-West-Virgini; West Virginia; On-site; USD 45,000 - 55,000; Full time

Job summary

WV State Auditor’s Office in Charleston seeks a Payroll Tax Accounting Administrator to oversee the state's payroll tax processing, including quarterly and annual reconciliations, 941 filings, and W-2 operations. This role requires strong Excel/Word skills, attention to detail, and the ability to train staff and collaborate with HRM ERP vendors to ensure compliance across WV and reciprocal states.

Starting salary ranges from 45,000 to 55,000 and is commensurate with experience; this non-remote,

Qualifications

• Excellent oral and written communications.
• Detail oriented and well organized.
• Proficient with Microsoft Word and Excel.
• Experience with tax processing and W-2 forms is a plus.
• Familiarity with ERP HRM/Financial systems preferred.
• Bachelor’s degree in business management or accounting preferred.

Responsibilities

• Oversee state payroll tax processing and filing.
• Reconcile quarterly and annual filings.
• Prepare 941 filings and 941-X forms.
• Prepare W-2s and W-2Cs for departments.
• Maintain tax tables for WV and reciprocal states.
• Collaborate with ERP vendor and in-house counsel on changes.
• Train end users on tax processing procedures.
• Other duties as assigned.

Skills

Attention to detail

Excellent communication

Independent & team work

Education

Bachelor’s degree in business management, accounting or equivalent

Tools

Microsoft Word

Microsoft Excel

Pivot tables

VLOOKUP

SUMIF/COUNTIF

Job description

WV State Auditor’s Office

Attn: Human Resources

1900 Kanawha Blvd. E. Bldg. 1 Room W100

[e-mail]

Payroll Tax Accounting Administrator

WV STATE AUDITOR’S OFFICE-KANAWHA CO.

Starting range $45,000 to $55,000, may commensurate with experience

The Payroll Tax Accounting Administrator is primarily responsible for oversight of the state’s payroll Tax processing, including filing of state payroll taxes. Tasks include but are not limited to reconciling quarterly and annually, filing 941 for the State of West Virginia, state tax filings which include reciprocal states, processing state employee W-2 and W-2C forms and other IRS requirements. Additional oversight includes final approval of departments’ tax documents, end user training and resolving various tax-related issues.

Responsibilities:

• Processing State of WV employees and Consolidated Personnel Retirement Board retiree federal tax payments.
• Review and process departments’ tax transactions.
• Work with departments to resolve tax issues.
• Prepare quarterly 941 filings with Schedule B.
• Prepare amended quarterly federal reconciliation and files Form 941-X as required.
• Reconcile and prepare WV as well as reciprocal states’ tax payments in accordance with their specific state requirements.
• Prepare W-2s for departments’ employees and annual federal processing.
• Prepare corrections and file Form W-2Cs as required.
• Prepare annually and file CT-1 for State Railroad Retirement taxes.
• Work with HRM 4x Administrator and state’s Enterprise Resource Planning (ERP) system vendor as needed to test tax-related fixes and collaborate to resolve issues.
• Maintain system tax tables for federal, State of WV and reciprocal states.
• Perform necessary data analysis to ensure proper collection of taxes.
• Collaborate with in-house counsel regarding any changes in federal and state compliance requirements.
• Conduct training to state departments regarding tax processing requirements and procedures.
• Other duties as assigned.

Knowledge, skills, abilities and qualifications:

• Excellent oral and written communication skills.
• Ability to work independently as well as in a group, in-person and virtually.
• Detail oriented and organizational skills required.
• Maintain Standard Operating Procedures.
• Respond timely to Department Questions.
• Knowledgeability of the Statewide ERP System (HRM and Financial) is preferred.
• Must be a proficient user of Microsoft Word and Excel Spreadsheets. Microsoft Word users must adapt current State Operating Procedures to meet the tax and system updates by tracking, reviewing and updating documents. Excel spreadsheet ability to filter information from previous data, manage pivot tables and ability to organize data using SUMIF, COUNTIF and VLOOKUP.
• Manage and analyze reports, create pivot tables and categorize Federal and states tax types.
• Bachelor’s degree in business management, accounting or equivalent is preferred.

Work schedule and starting salary:

This is not a remote position. Candidate will be 5 days per week in the Charleston office.