Payroll Tax Accounting Administrator - WV State Auditor - Kanawha Co.

West Virginia; Charleston (WV); On-site; USD 45,000 - 55,000; Full time

Job summary

WV STATE auditor’s office in Charleston is seeking a Payroll Tax Accounting Administrator to oversee state payroll tax processing, filings and related tax compliance. The role includes preparing 941 filings, W-2/ W-2C processing and collaborating with ERP vendors to resolve issues.

The candidate will train departments, maintain tax tables, and ensure accurate tax payments in WV and reciprocal states, with a starting salary of $45,000–$55,000, commensurate with experience. On-site in Charleston.

Qualifications

• Bachelor’s degree in business management, accounting or equivalent preferred.
• Proficient in Microsoft Word and Excel; ability to use pivot tables, SUMIF, COUNTIF and VLOOKUP.
• Excellent oral and written communication skills; detail oriented and organized.
• Ability to work independently and also in a team, in-person and virtually.
• Knowledge of the Statewide ERP System (HRM/Financial) preferred.

Responsibilities

• Process state payroll tax transactions and retiree federal tax payments.
• Review and process departmental tax transactions and resolve issues.
• Prepare quarterly 941 filings and Schedule B; amend filings as required.
• Reconcile WV and reciprocal state tax payments per state requirements.
• Prepare W-2s and W-2Cs; file CT-1 for Railroad Retirement taxes.
• Collaborate with HRM ERP vendor to test tax-related fixes and updates.
• Train departments on tax processing requirements and procedures.
• Maintain tax tables for federal and state taxes and generate reports.

Skills

Excellent communication

Oral and written skills

Detail oriented

Independent worker

Team collaboration

Microsoft Word

Microsoft Excel

ERP system knowledge

Education

Bachelor’s degree in business management or accounting

Tools

Microsoft Word

Microsoft Excel

HRM/ERP system

Job description

Payroll Tax Accounting Administrator

WV STATE AUDITOR’S OFFICE-KANAWHA CO.

Starting range $45,000 to $55,000, may commensurate with experience

The Payroll Tax Accounting Administrator is primarily responsible for oversight of the state’s payroll Tax processing, including filing of state payroll taxes. Tasks include but are not limited to reconciling quarterly and annually, filing 941 for the State of West Virginia, state tax filings which include reciprocal states, processing state employee W-2 and W-2C forms and other IRS requirements. Additional oversight includes final approval of departments’ tax documents, end user training and resolving various tax-related issues.

Responsibilities:

• Processing State of WV employees and Consolidated Personnel Retirement Board retiree federal tax payments.
• Review and process departments’ tax transactions.
• Work with departments to resolve tax issues.
• Prepare quarterly 941 filings with Schedule B.
• Prepare amended quarterly federal reconciliation and files Form 941-X as required.
• Reconcile and prepare WV as well as reciprocal states’ tax payments in accordance with their specific state requirements.
• Prepare W-2s for departments’ employees and annual federal processing.
• Prepare corrections and file Form W-2Cs as required.
• Prepare annually and file CT-1 for State Railroad Retirement taxes.
• Work with HRM 4x Administrator and state’s Enterprise Resource Planning (ERP) system vendor as needed to test tax-related fixes and collaborate to resolve issues.
• Maintain system tax tables for federal, State of WV and reciprocal states.
• Perform necessary data analysis to ensure proper collection of taxes.
• Collaborate with in-house counsel regarding any changes in federal and state compliance requirements.
• Conduct training to state departments regarding tax processing requirements and procedures.
• Other duties as assigned.

Knowledge, skills, abilities and qualifications:

• Excellent oral and written communication skills.
• Ability to work independently as well as in a group, in-person and virtually.
• Detail oriented and organizational skills required.
• Maintain Standard Operating Procedures.
• Respond timely to Department Questions.
• Knowledgeability of the Statewide ERP System (HRM and Financial) is preferred.
• Must be a proficient user of Microsoft Word and Excel Spreadsheets. Microsoft Word users must adapt current State Operating Procedures to meet the tax and system updates by tracking, reviewing and updating documents. Excel spreadsheet ability to filter information from previous data, manage pivot tables and ability to organize data using SUMIF, COUNTIF and VLOOKUP.
• Manage and analyze reports, create pivot tables and categorize Federal and states tax types.
• Bachelor’s degree in business management, accounting or equivalent is preferred.

Work schedule and starting salary:

This is not a remote position. Candidate will be 5 days per week in the Charleston office.