Payroll Tax Accounting Administrator - WV State Auditor - Kanawha Co.

State of West Virginia; Charleston (WV); On-site; USD 45,000 - 55,000; Full time

Job summary

WV State Auditor's Office in Charleston, WV seeks a Payroll Tax Accounting Administrator to oversee state payroll tax processing and tax filings. The role includes reconciling quarterly and annual filings, preparing 941s, and ensuring compliance across WV and reciprocal states.

The position involves training end users, collaborating with HRM 4x, and resolving tax issues while maintaining ERP system tax tables and procedures.

Qualifications

• Bachelor's degree preferred in business management or accounting.
• Experience with payroll tax processing and IRS/state filings preferred.
• Ability to reconcile quarterly and annual filings and maintain SOPs.

Responsibilities

• Process state payroll tax transactions for WV employees and related parties.
• Prepare quarterly 941 filings and Schedule B.
• Prepare amended 941-X and annual W-2s/W-2Cs as needed.
• Reconcile WV and reciprocal state tax payments per state rules.
• Maintain tax tables and ERP data for accuracy.
• Train end users and collaborate with HRM 4x Administrator and ERP vendor.

Skills

Communication

Independent work

Detail oriented

SOP maintenance

Timely response

ERP knowledge

Microsoft Word

Excel pivot tables

Data analysis

Education

Bachelor's degree in business management or accounting

Tools

Microsoft Word

Microsoft Excel

Pivot tables

VLOOKUP

Job description

WV STATE AUDITOR'S OFFICE-KANAWHA CO.

Starting range $45,000 to $55,000, may commensurate with experience

The Payroll Tax Accounting Administrator is primarily responsible for oversight of the state's payroll Tax processing, including filing of state payroll taxes. Tasks include but are not limited to reconciling quarterly and annually, filing 941 for the State of West Virginia, state tax filings which include reciprocal states, processing state employee W-2 and W-2C forms and other IRS requirements. Additional oversight includes final approval of department's tax documents, end user training and resolving various tax-related issues.

Responsibilities

• Processing State of WV employees and Consolidated Personnel Retirement Board retiree federal tax payments.
• Review and process department's tax transactions.
• Work with departments to resolve tax issues.
• Prepare quarterly 941 filings with Schedule B.
• Prepare amended quarterly federal reconciliation and files Form 941-X as required.
• Reconcile and prepare WV as well as reciprocal states' tax payments in accordance with their specific state requirements.
• Prepare W-2s for departments' employees and annual federal processing.
• Prepare corrections and file Form W-2Cs as required.
• Prepare annually and file CT-1 for State Railroad Retirement taxes.
• Work with HRM 4x Administrator and state's Enterprise Resource Planning (ERP) system vendor as needed to test tax-related fixes and collaborate to resolve issues.
• Maintain system tax tables for federal, State of WV and reciprocal states.
• Perform necessary data analysis to ensure proper collection of taxes.
• Collaborate with in-house counsel regarding any changes in federal and state compliance requirements.
• Conduct training to state departments regarding tax processing requirements and procedures.
• Other duties as assigned.

Knowledge, Skills, Abilities And Qualifications

• Excellent oral and written communication skills.
• Ability to work independently as well as in a group, in-person and virtually.
• Detail oriented and organizational skills required.
• Maintain Standard Operating Procedures.
• Respond timely to Department Questions.
• Knowledgeability of the Statewide ERP System (HRM and Financial) is preferred.
• Must be a proficient user of Microsoft Word and Excel Spreadsheets. Microsoft Word users must adapt current State Operating Procedures to meet the tax and system updates by tracking, reviewing and updating documents. Excel spreadsheet ability to filter information from previous data, manage pivot tables and ability to organize data using SUMIF, COUNTIF and VLOOKUP.
• Manage and analyze reports, create pivot tables and categorize Federal and states tax types.
• Bachelor's degree in business management, accounting or equivalent is preferred.

Work Schedule And Starting Salary

This is not a remote position. Candidate will be 5 days per week in the Charleston office.

Job not in the classified service. See the hiring agency for a description of benefits.