Onsite Payroll Tax Administrator – WV State

State of West Virginia; Charleston (WV); On-site; USD 45,000 - 50,000; Full time

Job summary

State of West Virginia, in Charleston, seeks a Payroll Tax Accounting Administrator to oversee payroll tax processing, file state and federal returns, and ensure compliance across WV and reciprocal states. The role focuses on accuracy, training, and ERP-driven processes within a public sector environment.

Responsibilities include quarterly 941s, W-2/W-2C handling, tax table maintenance, and collaboration with HRM ERP to implement fixes.

Qualifications

• Excellent oral and written communication skills.
• Ability to work independently as well as in a group, in-person and virtually.
• Detail oriented and organizational skills required.
• Maintain Standard Operating Procedures.
• Respond timely to Department Questions.
• Knowledgeability of the Statewide ERP System (HRM and Financial) is preferred.
• Must be a proficient user of Microsoft Word and Excel Spreadsheets. Microsoft Word users must adapt current State Operating Procedures to meet the tax and system updates by tracking, reviewing and updating documents. Excel spreadsheet ability to filter information from previous data, manage pivot tables and ability to organize data using SUMIF, COUNTIF and VLOOKUP.
• Manage and analyze reports, create pivot tables and categorize Federal and states tax types.

Responsibilities

• Processing State of WV employees and Consolidated Personnel Retirement Board retiree federal tax payments.
• Review and process departments’ tax transactions.
• Work with departments to resolve tax issues.
• Prepare quarterly 941 filings with Schedule B.
• Prepare amended quarterly federal reconciliation and files Form 941-X as required.
• Reconcile and prepare WV as well as reciprocal states’ tax payments in accordance with their specific state requirements.
• Prepare W-2s for departments’ employees and annual federal processing.
• Prepare corrections and file Form W-2Cs as required.
• Prepare annually and file CT-1 for State Railroad Retirement taxes.
• Work with HRM 4x Administrator and state’s Enterprise Resource Planning (ERP) system vendor as needed to test tax-related fixes and collaborate to resolve issues.
• Maintain system tax tables for federal, State of WV and reciprocal states.
• Perform necessary data analysis to ensure proper collection of taxes.
• Collaborate with in-house counsel regarding any changes in federal and state compliance requirements.
• Conduct training to state departments regarding tax processing requirements and procedures.
• Other duties as assigned.

Skills

Communication

Independent worker

Detail oriented

Organizational skills

SOP maintenance

Timely response

Education

Bachelor’s degree in business management, accounting or equivalent

Tools

ERP system (HRM/Financial)

Microsoft Word

Microsoft Excel

Pivot tables

VLOOKUP / SUMIF / COUNTIF

Job description

State of West Virginia, in Charleston, seeks a Payroll Tax Accounting Administrator to oversee payroll tax processing, file state and federal returns, and ensure compliance across WV and reciprocal states. The role focuses on accuracy, training, and ERP-driven processes within a public sector environment.

Responsibilities include quarterly 941s, W-2/W-2C handling, tax table maintenance, and collaboration with HRM ERP to implement fixes.