Payroll Systems & HRIS Consultant

Beacon Hill; Portland (OR); Hybrid; USD 83,000 - 138,000; Full time

Job summary

Beacon Hill is seeking a Payroll Systems & HRIS Consultant for a project-based engagement in the Portland area. The role focuses on Paychex, payroll process redesign, and broader systems improvement to deliver stronger processes and a clear roadmap for what comes next.

The candidate will assess the Paychex setup, redefine timecard deadlines and workflows, gather requirements from payroll/HR/finance, map workflows, identify gaps, and coordinate with Paychex and vendors.

Qualifications

• 5+ years of payroll systems and HRIS experience
• Paychex experience
• Experience improving or redesigning payroll processes
• Strong understanding of end-to-end payroll workflows
• Systems assessment, configuration, implementation, or optimization experience
• Requirements gathering and process-mapping experience
• Ability to independently lead discovery and create an actionable roadmap

Responsibilities

• Assess the current Paychex setup and payroll process
• Help transition payroll from projected monthly hours to hours already worked
• Define timecard deadlines, approval workflows, processing timelines, and downstream impacts
• Gather requirements from payroll, HR, finance, and system users
• Map current-state and future-state workflows
• Identify system gaps, manual workarounds, and process dependencies
• Coordinate with Paychex and other vendors on configuration and process changes
• Implement practical quick wins where feasible
• Document longer-term recommendations in a prioritized roadmap

Skills

Payroll systems

HRIS experience

Paychex experience

Requirements gathering

Process mapping

Project leadership

Discovery

Tools

Paychex

Job description

Some projects need more than someone who knows how to run payroll. They need someone who can step back, understand how the entire process fits together, and build a better way forward.

Our Portland-area client is seeking a Payroll Systems & HRIS Consultant for a project-based engagement focused on Paychex, payroll process redesign, and broader systems improvement. This is an opportunity to walk into a complicated environment, solve an immediate business need, and leave the team with stronger processes and a clear roadmap for what comes next.

In this role, you will:

• Assess the current Paychex setup and payroll process
• Help transition payroll from projected monthly hours to hours already worked
• Define timecard deadlines, approval workflows, processing timelines, and downstream impacts
• Gather requirements from payroll, HR, finance, and system users
• Map current-state and future-state workflows
• Identify system gaps, manual workarounds, and process dependencies
• Coordinate with Paychex and other vendors on configuration and process changes
• Implement practical quick wins where feasible
• Document longer-term recommendations in a prioritized roadmap

The expectation is not to fix every system during the engagement. Success means addressing the immediate payroll priority, bringing clarity to the broader environment, implementing achievable improvements, and giving the team a clear plan for the remaining work.

To be considered for this Payroll Systems & HRIS Consultant opportunity, you will need:

• 5+ years of payroll systems and HRIS experience
• Paychex experience
• Experience improving or redesigning payroll processes
• Strong understanding of end-to-end payroll workflows
• Systems assessment, configuration, implementation, or optimization experience
• Requirements gathering and process-mapping experience
• Ability to independently lead discovery and create an actionable roadmap

This is a full-time, hybrid project in the Portland area with flexibility built into the schedule.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.