Payroll Assistant

Beacon Hill; California; On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

Medical Coverage

Dental & Vision Insurance

PTO & Leave Programs

Job summary

Beacon Hill seeks a Payroll Assistant on a contract basis to support the payroll team in California. The role focuses on high-volume ticket resolution, data entry, new-hire setups, and payroll administration to ensure seamless daily operations.

Responsibilities include managing payroll cases in ServiceNow, processing requests, preparing Workday EIB templates, and assisting with LOA and status changes as needed. Strong attention to detail and confidentiality are essential.

Qualifications

• 1–3 years of payroll, HR operations, or related administrative experience.

Responsibilities

• Manage payroll cases via ServiceNow and escalate when needed.
• Process payroll requests, transactions, and employee inquiries with accuracy.
• Prepare Workday EIB templates for payroll processing and adjustments.
• Support new-hire payroll setup including tax forms and direct deposit details.

Skills

Payroll

Workday

Excel

Tools

ServiceNow

Workday EIB

Job description

Our client, a leading independent global investment bank, is seeking a Payroll Assistant to provide immediate operational support for its payroll team on a contract basis. This contractor role is focused on high-volume ticket resolution, data entry, new-hire setups, payroll administration, and transactional support to ensure seamless day-to-day payroll operations.

Key Responsibilities

• Manage and respond to payroll-related cases through ServiceNow, escalating issues as appropriate.
• Review and process payroll-related requests, transactions, and employee inquiries.
• Prepare and maintain Workday EIB templates for payroll processing, including ad hoc earnings, deductions, and adjustments.
• Support new hire payroll setup, including verification of tax forms, employee information, and direct deposit details.
• Follow up directly with employees regarding missing payroll information and outstanding items.
• Conduct outreach and resolve direct deposit exceptions, including ACH returns and Notification of Change (NOC) transactions.
• Coordinate with Benefits teams to collect supporting documentation for retroactive adjustments and payroll impacts.
• Support payroll activities related to employee status changes, leave of absence (LOA), and return-to-work processes.
• Escalate urgent Payroll Change Notices (PCNs), including final pay, off-cycle payments, and other time-sensitive payroll transactions.
• Assist with payroll reconciliations, reporting, audit support, and documentation gathering.
• Maintain accurate payroll records and ensure compliance with established payroll procedures.

Qualifications

• 1-3 years of payroll, HR operations, shared services, or related administrative experience.
• Experience working in a fast-paced, high-volume environment.
• Familiarity with Workday, EIB processing, ServiceNow, or similar HRIS and case management systems preferred.
• Proficiency in Microsoft Excel, including filtering, formatting, and basic lookup functions.
• Strong attention to detail and ability to handle confidential employee information.
• Excellent organizational, communication, and follow-up skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.