Payroll Supervisor

Ledgent; Rialto (CA); On-site; USD 38,572 - 48,216; Part time

Job summary

Ledgent is seeking a Payroll Supervisor for 100% onsite work in Rialto, CA. The role handles end-to-end payroll for 39 stores and 760+ employees across CA and AZ, supervising a payroll team and ensuring strict compliance with wage laws and audits.

This temporary-to-hire position pays $28-$35/hr DOE and runs Monday–Friday. The ideal candidate has ADP Workforce Now experience and a strong accounting background, including payroll journal entries, medical deductions, and vacation accruals.

Qualifications

• 1 year supervisory experience
• Process 750–800 employees
• 5+ years payroll experience
• In-depth knowledge of ADP payroll processes, CA labor laws, taxation, and compliance

Responsibilities

• Manage end-to-end payroll processing for 39 stores and 760+ employees across California and Arizona.
• Oversee day-to-day operations of the Payroll Department.
• Lead and supervise a payroll team of one employee.
• Ensure compliance with federal, state, and local payroll laws.
• Develop improvements to payroll processes and workflow.
• Analyze payroll function and report to management.
• Serve as primary contact for payroll projects and issues.
• Address employee inquiries related to payroll matters.
• Oversee payroll changes such as hires, terminations, and rate changes.
• Coordinate manager training related to payroll.
• Prepare and submit compliance reports.
• Reconcile payroll discrepancies and resolve issues.
• Collaborate with HR and Accounting to align payroll with financial practices.
• Process additional payroll for bonuses and special payrolls.
• Process employment verification inquiries related to payroll records.
• Run weekly/bi-weekly payroll audit reports.
• Maintain payroll files.
• Create journal entries for deductions and accruals.
• Set up new employee deductions and direct deposits.
• Track benefits eligibility (401k, Health).
• Handle wage garnishments as required by law.
• Respond to EDD/SDI notices.
• Support annual 401(k) audit and 5500 filings.
• Perform other duties as assigned.

Skills

Supervisory experience

ADP payroll

California payroll laws

Journal entries

Employee benefits deductions

Multi-state payroll (CA & AZ)

Strong accounting background

Tools

ADP Workforce Now

Job description

Job Title: Payroll Supervisor

Location: 100% onsite Rialto, CA

Salary: $28 - $35/HR - DOE

Schedule: M-F

Type: temp to hire

Team: Supervising one Payroll Lead

Multi-State (CA and AZ) - Nice to have

REQUIRED:

• 1 year supervisory experience
• Process min: 750 - 800 employees
• Requirements: ADP Workforce Now experience and strong accounting background required, including experience handling payroll journal entries, medical deductions, and vacation accruals
• 5+ years of experience in payroll overall
• In-depth knowledge of ADP payroll processes, labor laws, taxation and statutory compliance in California

ESSENTIAL FUNCTIONS:

• Manage and coordinate end-to-end payroll processing activities to ensure timely and accurate payroll for 39 stores (and growing) with over 760 employees across California and Arizona.
• Oversees the day-to-day operations of the Payroll Department.
• Oversee a payroll team consisting of one employee: This includes leading, supervising, motivating, training, and providing guidance to the payroll team.
• Ensure compliance with all applicable federal, state, and local payroll laws and regulations.
• Develop and implement improvements to payroll processes, procedures, and workflow to create efficiencies.
• Analyze the payroll function for improvements and report regularly to management.
• Act as primary contact for payroll projects and issues.
• Address employee inquiries related to payroll matters.
• Oversee the process of payroll changes (e.g., rate changes, new hires, terminations)
• Create and coordinate manager training relating to payroll.
• Prepare and submit compliance reports related to payroll.
• Manage and resolve payroll discrepancies and issues in a timely matter.
• Collaborate with Human Resources and Accounting departments to ensure alignment of payroll and financial practices.
• Process additional payroll for bonuses, spiff, special payrolls.
• Process Employment verification inquiries related to payroll records.
• Run weekly and bi-weekly payroll audit reports and utilization of Custom Reporting
• Maintain payroll files.
• Create journal entries for medical deductions/vacation accrual
• Accurately set up new employee's deductions, direct deposits, savings, etc.
• Track eligibility status for benefits (401k and Health).
• Solid understanding of Wage Garnishments law, process through payroll accurately and timely.
• Research outstanding checks.Reconcile benefit invoices to ensure accurate benefit deductions and payments.
• Respond to all EDD/SDI notices.
• Responsible for annual 401(k) audit, file 5500, and distribute employee notices.
• Perform other duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.