Payroll Specialist

LHH; Sacramento (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid time off & holidays

Job summary

LHH is seeking a payroll specialist in Sacramento, CA with 3+ years of payroll and accounting experience, including ADP Workforce Now. The role supports nonprofit and multi-entity entities, ensuring accurate payroll processing and regulatory compliance.

Strong Excel and accounting software proficiency are required. The ideal candidate will handle bi-weekly payroll, payroll reporting, month-end close activities, and grant reporting while maintaining audit-ready documentation and confidentiality

Qualifications

• 3+ years of payroll and accounting experience, preferably within a nonprofit or multi-entity organization.
• Experience processing payroll using ADP Workforce Now required.
• Strong understanding of payroll regulations, payroll tax reporting, and accounting principles.
• Experience with account reconciliations, journal entries, financial reporting, and month-end close processes.
• Knowledge of accounts payable, accounts receivable, and general ledger functions.
• Proficiency with Microsoft Excel and accounting software systems.

Responsibilities

• Process bi-weekly payroll for multiple nonprofit entities, including earnings, deductions, benefits, garnishments, and tax withholdings.
• Review timesheets, leave balances, and payroll changes for accuracy and regulatory compliance.
• Prepare payroll reports, reconcile payroll accounts, and coordinate payroll tax filings and year-end reporting (W-2s).
• Prepare monthly journal entries, account reconciliations, and assist with month-end/year-end close activities.
• Reconcile bank and investment accounts and support financial statements and management reports.
• Review AP/AR transactions, assist with grant reporting, and prepare tax/regulatory filings with audit-ready documentation.

Skills

Payroll processing

ADP Workforce Now

Excel

Attention to detail

Communication skills

Multi-entity experience

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Accounting software

Microsoft Excel

Job description

Do you have at least three years of payroll experience with ADP Workforce Now? Are you looking to join a great team to support with payroll and accounting? We are looking for a payroll specialist for a Direct Hire role in Sacramento, CA. The ideal candidate will have experience processing payroll in ADP Workforce Now, have non-profit or multi-entity industry experience, and be able to thrive in a fast-aced environment.

Responsibilities

• Process bi-weekly payroll for multiple nonprofit entities, including employee earnings, deductions, benefits, garnishments, and tax withholdings.
• Review timesheets, leave balances, and payroll changes to ensure accuracy and compliance with federal, state, and local regulations.
• Prepare payroll reports, reconcile payroll-related accounts, and coordinate payroll tax filings and year-end reporting, including W-2s.
• Prepare monthly journal entries, account reconciliations, and assist with month-end and year-end close activities.
• Reconcile bank and investment accounts and support the preparation of financial statements and management reports.
• Review accounts payable and accounts receivable transactions, assist with grant reporting, and prepare required tax and regulatory filings while maintaining audit-ready documentation.

Qualifications

• 3+ years of payroll and accounting experience, preferably within a nonprofit or multi-entity organization.
• Experience processing payroll using ADP Workforce Now required.
• Strong understanding of payroll regulations, payroll tax reporting, and accounting principles.
• Experience with account reconciliations, journal entries, financial reporting, and month-end close processes.
• Knowledge of accounts payable, accounts receivable, and general ledger functions.
• Proficiency with Microsoft Excel and accounting software systems.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication skills with the ability to handle confidential employee and financial information.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance