Payroll/Staffing Coordinator

St.-Joseph-Medical-Center; City of Yonkers (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

St.-Joseph-Medical-Center is seeking an administrative staffing and payroll coordinator. You will collaborate with Nursing leadership to finalize monthly inpatient schedules, maintain staff databases, and coordinate bi-weekly staffing and agency coverage.

Utilize ADP to manage benefits, education days, LOA, hires, terminations, and transfers. Responsibilities include inputting scheduling data into ADP, generating final schedules, and processing payroll time logs for per diem staff.

Qualifications

• High School Diploma or Equivalent.
• Two years hospital or medical experience.
• Experience with computer database and spreadsheet programs.
• Excellent oral and written communication skills.
• Capable of providing secretarial services in a stressful environment.

Responsibilities

• Collaborates with Nurse Managers, Administrative Coordinators and Administrative Director of Nursing to complete monthly schedule according to established guidelines.
• Works with nursing leadership team to replace staff call-ins.
• Maintains a database of all employees in department.
• Coordinates bi-weekly staffing of nursing employees and outside agencies.
• Uses ADP with benefit time, education days, LOA, new hires, terminations and transfers in preparation for planning schedule posting.
• Fills vacant shifts based on inpatient staffing guidelines with Extra Shift Availability Book in preparation for final schedule.
• Based on planning, input scheduling information into ADP.
• Update and reset ADP system in preparation for printing Final Schedules, Clips & individual staff period attendance reports.
• Maintains payroll time logs on designated per diem staff.
• Coordinates vacation requests for all inpatient staff.
• Collaborates with finance to ensure adequate payroll records.
• Approve and signoff payroll at the end of each pay cycle.
• Coordinates bi-weekly payroll duties.
• Coordinates and submits agency bills.
• Maintains precise reports on personnel to ensure accuracy of payroll and scheduling.
• Runs reports at the request of the nursing administration.
• Demonstrates ability to identify and resolve interpersonal or professional conflicts when dealing with member of the organization.
• Answers the telephone in a courteous manner, offering assistance to caller.
• Maintains a filing system that offers quick file retrieval and is accessible to other administrative staff.
• Demonstrates knowledge of word processing.
• Maintains productive relationship with nursing personnel.

Skills

Communication skills

Secretarial support

Interpersonal skills

Data entry

Education

High School Diploma or Equivalent

Tools

ADP payroll system

Databases & Spreadsheets

Job description

Completes all monthly schedules for the five inpatient units, maintains personnel time and attendance records and submits payroll on a bi-weekly basis. In collaboration with the nursing director, will coordinate all time off for inpatient staff.

STAFFING

• Collaborates with Nurse Managers, Administrative Coordinators and Administrative Director of Nursing to complete monthly schedule according to established guidelines.
• Works with nursing leadership team to replace staff call- ins.
• Maintains a database of all employees in department
• Coordinates bi-weekly staffing of nursing employees and outside agencies.

PAYROLL

• Uses ADP with benefit time, education days, LOA, new hires, terminations and transfers in preparation for planning schedule posting.
• Fills vacant shifts based on inpatient staffing guidelines with Extra Shift Availability Book in preparation for final schedule.
• Based on planning, input scheduling information into ADP.
• Update and reset ADP system in preparation for printing Final Schedules, Clips & individual staff period attendance reports.
• Maintains payroll time logs on designated per diem staff.
• Coordinates vacation requests for all inpatient staff.
• Collaborates with finance to ensure adequate payroll records.
• Approve and signoff payroll at the end of each pay cycle.
• Coordinates bi-weekly payroll duties.

GENERAL RESPONSIBILITIES

• Coordinates and submits agency bills.
• Maintains precise reports on personnel to ensure accuracy of payroll and scheduling.
• Runs reports at the request of the nursing administration.
• Mechanisms in both routine and emergency situations.
• Demonstrates ability to identify and resolve interpersonal or professional conflicts when dealing with member of the organization.
• Answers the telephone in a courteous manner, offering assistance to caller.
• Maintains a filing system that not only offers quick file retrieval but is also accessible to other members of the administrative staff when necessary.
• Demonstrates knowledge of word processing.
• Maintains productive relationship with members of the administrative staff as well as nursing personnel.

REQUIREMENTS

• High School Diploma or Equivalent
• Two year's hospital or medical experience
• Experience with computer database and spreadsheet programs
• Excellent oral and written communication skills
• Capable of providing secretarial services in a stressful environment