Payroll Specialist — Multi-State, Growth & Benefits

Hamilton-Company; Reno (NV); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid vacation & sick time

401k with company match

Tuition reimbursement

Job summary

Hamilton Company, a global leader in precision fluid measuring systems, is recruiting a Payroll Specialist in Reno, NV. You will manage end-to-end payroll for ~1,400 employees across three entities using PeopleSoft, ensuring accuracy and confidentiality.

In this role, you will handle time records, deductions, and compliance, collaborate with HR and Finance, and support year-end tasks. Experience with multi-state payroll is preferred; training provided for the right candidate.

Qualifications

• Demonstrated ability to work accurately with numbers, data records, or financial information.
• Clear and professional written and verbal communication skills, including the ability to respond to employee inquiries with accuracy and discretion.
• Strong attention to detail: consistent track record of catching errors, checking own work, and maintaining accuracy in volume and deadline-driven environments.
• Sound judgment in handling sensitive and confidential information; treats compensation data with strict professional discretion.
• Demonstrated aptitude for learning and navigating enterprise software systems.
• Proficiency with Microsoft Excel sufficient to verify and audit payroll data (sorting, filtering, basic formulas, and pivot tables required).

Responsibilities

• Enter and/or verify approved time records, absences, pay adjustments, deductions, new hires, and terminations.
• Review absences, attendance, and submitted timesheets; process corrections and adjustments as needed.
• Assist with preparation and pre-processing audit steps for weekly (hourly) and biweekly (salaried) payroll cycles; flag discrepancies for supervisor review.
• Support transmission and reconciliation of bank, 401(k), and FSA files.
• Serve as first-response contact for employee pay and absence questions through the shared payroll inbox; provide accurate, professional, and timely replies and escalated complex or unresolved issues to the Payroll Supervisor.
• Partner with HR to verify data changes (onboarding, terminations, job changes, and leave of absence events) and confirm that approved updates are reflected accurately in PeopleSoft before each cycle closes.
• Navigate PeopleSoft to enter, verify, and audit payroll data; identify and clearly document data or system discrepancies and escalated to the Payroll Supervisor for resolution.
• Follow and maintain written procedures for assigned processes.
• Coordinate routine information exchanges with HR, Benefits, and Finance partners to support accurate and complete payroll processing.
• Assist with quarterly and year-end tasks as directed by the Payroll Supervisor.

Skills

Numerical accuracy

Excel proficiency

Attention to detail

Discretion with data

Communication

Learning enterprise software

Multi-state payroll experience

Education

High School diploma or equivalent

Associate's or Bachelor's degree

Tools

PeopleSoft HRMS/Payroll

Job description

Hamilton Company, a global leader in precision fluid measuring systems, is recruiting a Payroll Specialist in Reno, NV. You will manage end-to-end payroll for ~1,400 employees across three entities using PeopleSoft, ensuring accuracy and confidentiality.

In this role, you will handle time records, deductions, and compliance, collaborate with HR and Finance, and support year-end tasks. Experience with multi-state payroll is preferred; training provided for the right candidate.