Payroll Specialist - Multi-State Compliance & Analytics

Ledgent, Inc.; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Ledgent, Inc. is seeking a detail-oriented Payroll Specialist to join our team and manage accurate, timely payroll processing for employees across multiple departments.

The ideal candidate will have strong knowledge of payroll regulations, confidentiality, and exceptional service to employees and management. Responsibilities include processing weekly/biweekly/monthly payrolls, auditing timesheets, updating records, ensuring compliance, and collaborating with HR and Accounting.

Qualifications

• 3+ years of payroll processing experience.
• Knowledge of multi-state payroll practices and payroll tax regulations preferred.
• Experience with payroll systems such as ADP, Paychex, UKG, Ceridian Dayforce, or Workday.
• Strong understanding of wage and hour laws, payroll deductions, and payroll accounting.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, pivot tables, and data analysis.
• Exceptional attention to detail and accuracy.
• Strong organizational, problem-solving, and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process weekly, biweekly, and semi-monthly payrolls in an accurate and timely manner.
• Review and audit timesheets, payroll reports, earnings, deductions, and tax calculations.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, direct deposits, and benefit deductions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Reconcile payroll accounts and assist with month-end and year-end reporting activities.
• Process wage garnishments, child support orders, levies, and other payroll deductions.
• Prepare payroll tax filings and coordinate with third-party payroll providers as needed.
• Respond to employee inquiries regarding pay, taxes, deductions, timekeeping, and payroll policies.
• Collaborate with Human Resources and Accounting teams to ensure accurate employee data and financial reporting.
• Assist with audits by providing payroll documentation and reporting.
• Generate and analyze payroll reports for management.
• Support process improvement initiatives and help maintain payroll procedures and controls.

Skills

Payroll processing

Multi-state payroll

Analytical skills

Confidentiality

Communication

Data analysis

Tools

ADP

Paychex

UKG

Ceridian Dayforce

Workday

Job description

Ledgent, Inc. is seeking a detail-oriented Payroll Specialist to join our team and manage accurate, timely payroll processing for employees across multiple departments.

The ideal candidate will have strong knowledge of payroll regulations, confidentiality, and exceptional service to employees and management. Responsibilities include processing weekly/biweekly/monthly payrolls, auditing timesheets, updating records, ensuring compliance, and collaborating with HR and Accounting.