Payroll Specialist - Accurate, Compliant Multi-State Payroll

Ledgent Finance & Accounting; Swanston (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Ledgent Finance & Accounting is seeking a detail-oriented Payroll Specialist to manage payroll across departments in Sacramento, CA. The role requires strong knowledge of payroll regulations, accuracy, and confidentiality, with experience using major payroll systems.

The ideal candidate will process weekly to semi-monthly payrolls, audit timesheets, handle deductions, and collaborate with HR and Accounting to ensure compliant, timely payroll reporting.

Qualifications

• 3+ years of payroll processing experience.
• Knowledge of multi-state payroll practices and regulations.
• Experience with major payroll systems.
• Strong Excel skills (VLOOKUP, Pivot) and data analysis.
• Excellent communication and confidentiality.

Responsibilities

• Process weekly, biweekly, and semi-monthly payrolls.
• Audit timesheets, reports, earnings, deductions, and taxes.
• Maintain employee payroll records and benefits deductions.
• Ensure compliance with payroll laws.
• Reconcile payroll accounts and assist month-end/year-end.
• Prepare payroll tax filings with third-party providers.
• Respond to employee pay inquiries.
• Collaborate with HR and Accounting on data and reporting.
• Support audits with payroll docs and reporting.
• Generate payroll reports for management.
• Assist process improvement and controls.

Skills

Payroll processing

Multi-state payroll

Payroll software

Excel advanced

Attention to detail

Communication

Confidentiality

Tools

ADP

Paychex

UKG

Ceridian Dayforce

Workday

Job description

Ledgent Finance & Accounting is seeking a detail-oriented Payroll Specialist to manage payroll across departments in Sacramento, CA. The role requires strong knowledge of payroll regulations, accuracy, and confidentiality, with experience using major payroll systems.

The ideal candidate will process weekly to semi-monthly payrolls, audit timesheets, handle deductions, and collaborate with HR and Accounting to ensure compliant, timely payroll reporting.