Payroll Specialist - Multi-State & Compliance

E&K Building Excellence; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

PTO and paid sick leave

Employee profit sharing

HSA/FSA options

Life and disability insurance

Job summary

CDM is seeking a Payroll Specialist to join our shared services team in Omaha to support accurate, timely multi-state payroll processing. You will handle weekly and off-cycle payrolls, deductions, vouchers, data maintenance, and year-end activities while collaborating with HR, Benefits, and Accounting to maintain accurate records and compliance.

You will respond to payroll inquiries, assist with audits, and contribute to process improvements.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• One year of payroll, payroll accounting, or related administrative experience.
• Working knowledge of payroll processes, payroll tax regulations, and applicable federal, state, and local requirements.
• Experience supporting or processing multi-state payroll preferred.
• Proficiency in Microsoft Office applications, particularly Excel, including filtering, formulas, lookups, pivot tables, and data analysis strongly preferred.
• Experience with PENTA, SAP SuccessFactors, or similar payroll and HRIS platforms is a plus.

Responsibilities

• Prepare and process assigned multi-state weekly and off-cycle payrolls accurately and on schedule.
• Process and review employee deductions, garnishments, benefit deductions, and other withholdings.
• Review and validate payroll vouchers and support documentation for accuracy.
• Maintain accurate employee payroll data and process payroll changes between HRIS and payroll systems.
• Process Health Savings Account (HSA) and Flexible Spending Account (FSA) payroll files and coordinate with Accounts Payable to ensure proper accounting.
• Respond to employee payroll inquiries and resolve issues professionally and timely through the Payroll Ticketing System.
• Respond to employment and payroll verification requests, unemployment claims, and related agency inquiries.
• Support payroll tax administration activities, including federal, state, and local filings.
• Perform routine payroll audits, reconciliations, and data validations to ensure payroll accuracy, identify discrepancies, and recommend process improvements.
• Assist with internal and external audits by gathering, organizing, and providing required documentation.
• Generate payroll reports and assist with payroll analysis, reconciliations, and research of payroll-related variances.
• Support year-end payroll activities, including W-2 preparation and reconciliation.

Skills

Payroll processing

Multi-state payroll

Excel

Attention to detail

Analytical skills

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

PENTA

SAP SuccessFactors

Job description

CDM is seeking a Payroll Specialist to join our shared services team in Omaha to support accurate, timely multi-state payroll processing. You will handle weekly and off-cycle payrolls, deductions, vouchers, data maintenance, and year-end activities while collaborating with HR, Benefits, and Accounting to maintain accurate records and compliance.

You will respond to payroll inquiries, assist with audits, and contribute to process improvements.