Senior Payroll Specialist — Multistate & Off-Cycle Expert

WM; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical,Dental,Vision coverage

Stock Purchase Plan

401(k) with company match

Paid Vacation

Holidays and Personal Days

Job summary

WM is seeking a Senior Payroll Specialist to independently manage end-to-end weekly and biweekly payroll for about 60,000 U.S. employees across multiple states. You will ensure accurate validation, timely payments, and compliance with policies and regulatory requirements.

Your role involves handling off-cycle payrolls, banking transactions, and complex reconciliations, while collaborating with cross-functional teams to meet service commitments and drive process improvements.

Qualifications

• High School Diploma or GED (accredited).
• 4 years of relevant work experience
• Preferred: Payroll Compliance Practitioner (PCP) or Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
• Maintain consistent attendance and punctuality
• Self-starter and team player; able to work both collaboratively and independently with minimal supervision
• Effective interpersonal and communication skills (written and verbal) with a consistently positive attitude
• Strong attention to detail and accuracy, combined with analytical, critical thinking, and problem-solving skills
• Ability to manage sensitive information confidentially
• Provide excellent customer service to employees and stakeholders
• Excel skills including vlookup, pivot tables, data manipulation and analysis
• Knowledge of Oracle HCM Cloud, Service Now and UKG Timekeeper
• Working knowledge of Microsoft Office Suite: Outlook, Excel, Word, PowerPoint

Responsibilities

• Understand and execute full On-Cycle (end-to-end) weekly and biweekly payroll processing for approximately 60,000 U.S. multi-state salaried and hourly employees, ensuring accurate validation, reconciliation, HSDL loads, special transactions and payments, and third-party files and funding.
• Process Regular and Mass Off-Cycle payrolls, ensuring pays are entered and calculated accurately, properly approved, and processed in accordance with established payroll policies and schedule.
• Process payroll banking transactions, including stop payments, direct deposit rejects, and reversals, ensuring timely payment and/or resolution.
• Run, prepare, and format reports to evaluate and analyze data accuracy, identify discrepancies, and support payroll reconciliation and audits.
• Research and resolve general inquiries in a timely, accurate, and professional manner, ensuring issues are addressed in accordance with payroll policies and service expectations.
• Work collaboratively with payroll team members and cross-functional partners to ensure service commitments are met, issues are resolved in a timely manner, and payroll operations are effectively supported.
• Work with applicable suppliers and vendors as required to address issues, coordinate resolutions, and ensure timely and accurate completion of payroll-related activities.
• Identifies opportunities for process improvement related to reconciliation, controls, efficiency, and accuracy that align with departmental and organizational goals.

Skills

Payroll processing

Analytical thinking

Attention to detail

Communication skills

Time management

Confidentiality

Customer service

Excel (vlookup, pivot tables)

Oracle HCM Cloud

ServiceNow

UKG Timekeeper

Microsoft Office Suite

Tools

Oracle HCM Cloud

Service Now

UKG Timekeeper

Microsoft Office Suite

Job description

WM is seeking a Senior Payroll Specialist to independently manage end-to-end weekly and biweekly payroll for about 60,000 U.S. employees across multiple states. You will ensure accurate validation, timely payments, and compliance with policies and regulatory requirements.

Your role involves handling off-cycle payrolls, banking transactions, and complex reconciliations, while collaborating with cross-functional teams to meet service commitments and drive process improvements.