Payroll Specialist (Chicago)

NOBEL Women; Schiller Park (IL); Hybrid; USD 65,000 - 85,000; Full time

Job summary

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist for a full-time hybrid role in Chicago, IL. You will process payroll, manage Paylocity modules, and ensure accurate taxes and reporting across multiple states.

The role requires 3+ years of payroll experience, strong Excel skills, and the ability to handle confidential information with integrity. Collaboration with HR and ongoing process improvements are key aspects of the job.

Qualifications

• 3+ years of payroll processing experience.
• Payroll tax filing knowledge – Federal, state, local and unemployment.
• Multi-state payroll and W-2 experience.
• Strong attention to detail, dependability, and consistency.
• Excellent organizational and time management skills.
• Ability to handle confidential information with integrity.
• Demonstrated interpersonal and communication skills, and ability to work independently.
• Demonstrated critical thinking, problem solving and analytical skills.
• Proficient in a Microsoft Office environment, with advanced Excel skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process bi-weekly & monthly payroll using Paylocity for all employees with timeliness and confidentiality.
• Serve as business owner of Paylocity payroll and time tracking modules; handle inquiries and upgrades.
• Generate direct deposits, payroll checks, reissues, and stop payments.
• Ensure appropriate state and local taxation for all employees.
• Collaborate with HR to review and maintain payroll information.
• Optimize payroll processes with HR and document improvements.
• Prepare and issue annual W-2s.
• Prepare payroll reports and GL interfaces on deadlines.
• Prepare payroll registers, tax filings support, and related compliance reports.
• Support month-end close, audits, and workers' comp/benefits audits.
• Harmonize payroll processes for future acquisitions.
• Identify improvements to controls and approval workflows.

Skills

Payroll processing

Tax filings

Multi-state payroll

Attention to detail

Organization skills

Time management

Confidential information handling

Communication skills

Analytical skills

Excel skills

Independent work

Education

Bachelor's degree in business/Accounting

Tools

Paylocity

Sage Intacct ERP

Microsoft Office (Excel)

Job description

SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL.

The Payroll Specialist is responsible for processing payroll across the Company, ensuring clinicians and staff are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position.

Key Responsibilities

• Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.
• Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.
• Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.
• Ensure appropriate state and local taxation for all employees.
• In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.
• Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.
• In collaboration with HR department, prepare and issue annual W-2s.
• Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.
• Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).
• Support month-end close, internal/external audits, and workers' comp and benefits audits.
• Support harmonization of payroll processes, vendor master files, and payroll systems for future add-on acquisitions.
• Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., payroll automation tools).
• Demonstrate dedication to the mission, vision, values, and goals of the organization.
• Perform other duties as assigned.

Required Qualifications & Experience

Education

• Bachelor’s degree in business, Accounting preferred

Experience & Qualifications

• 3+ years of payroll processing experience
• Payroll tax filing knowledge – Federal, state, local and unemployment
• Multi-state payroll and W-2 experience
• Demonstrated strong attention to detail, dependability, and consistency
• Excellent organizational and time management skills
• Ability to handle confidential information with integrity
• Demonstrated interpersonal and communication skills, and ability to work independently
• Demonstrated critical thinking, problem solving and analytical skills
• Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity
• Ability to manage multiple priorities in a fast-paced, growth-oriented environment
• Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

Preferred Knowledge, Skills & Abilities

• Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.
• Experience processing payroll with Paylocity
• Experience with Sage Intacct ERP
• Payroll system implementation experience
• Certified Payroll Professional or other payroll certification
• Certified Public Accountant