Payroll System Administration Specialist

Insight Hospital and Medical Center; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A healthcare facility in Chicago is seeking a Payroll Specialist to handle bi-weekly payroll processes, prepare related filings, and respond to inquiries. The ideal candidate will possess strong skills in payroll software like Kronos and Lawson, and must be detail-oriented with excellent communication abilities. This role requires a high school diploma and preferably an associate degree in accounting. Employees must be vaccinated for COVID-19 as a condition of employment.

Qualifications

• Strong working experience in electronic time-and-attendance software is preferred.
• Training in Payroll and accounting-related curriculum is required.
• Knowledge of federal & state payroll/tax related regulations preferred.

Responsibilities

• Processes payroll information for check generation.
• Research discrepancies of payroll information.
• Prepare payroll reports, filings, correspondences.

Skills

Proficiency in Excel

Good verbal and written communication skills

Ability to work under pressure

Good interpersonal skills

Education

High School Diploma

Associate degree in accounting or similar business fields

Tools

Kronos

Lawson

Job description

At Insight Hospital and Medical Center Chicago, we believe there is a better way to provide quality healthcare while achieving health equity. Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago; creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients. Be a part of the Insight Chicago team that provides PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply now!

General Summary

Under the supervision of the Manager, Accounting, the Payroll Specialist processes bi-weekly payrolls, supplemental payrolls, and prepares payroll related files (including but not limited to payroll taxes, garnishment, child support, etc.) for submission to bank and/or other agencies. The Payroll Specialist will also perform other payroll-related duties.

These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.

Duties and Responsibilities

• Processes payroll information, e.g. hourly time sheets, withholding information, benefits, garnishment calculations, etc. to provide input to check generation system
• Interface from Kronos to Lawson
• Research discrepancies of payroll information and/or documentation, e.g. W-4 forms, time sheets, etc. for the purpose of ensuring accuracy and adherence to procedures prior to processing
• Reconcile reports such as medical insurance payments, 401K deductions, etc. to ensure accuracy of information
• Responds to payroll related written and verbal inquiries, e.g. garnishments, payroll processes, etc.
• Prepare reports, filings, correspondence and other written materials, e.g. payroll reports, W-2’s, 941, etc. to provide written reference and comply with state & federal requirements.
• Performs all other payroll related duties as assigned.

Required Knowledge, Skills, and Abilities

• High School Diploma required. Associate degree in accounting or similar business fields preferred.
• Strong working experience and knowledge in electronic time-and-attendance software preferred
• Previous Kronos and Lawson experience preferred.
• Previous training and education in Payroll and accounting related curriculum is required
• Strong knowledge of federal & state payroll/tax related regulations preferred
• Good PC skills including proficiency in Excel preferred.
• Good verbal and written communication skills (to respond to various inquiries and prepare written correspondences when needed) required.
• Good interpersonal skill and be able to work well with others in different levels (managers, staff, etc.) preferred
• Ability to deal sensitively with confidential material and be able to work with large quantity of complex information required
• Strong work ethic required.
• Be able to work well under pressure to meet internal and external (bank / government) deadlines preferred

Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.

Insight is an equal opportunity employer and values workplace diversity!