Payroll Specialist

NOBEL Women; Chicago (IL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

SCP Post Acute Services, LLC in Chicago, IL is hiring a Payroll Specialist to join our team on a full-time basis with a hybrid schedule.

You will process bi-weekly and monthly payroll using Paylocity, handle direct deposits and tax filings, collaborate with HR, and support audits and month-end close.

Ideal candidates have 3+ years of payroll experience, strong Excel skills, and knowledge of multi-state payroll and W-2s.

Qualifications

• Bachelor’s degree in business, Accounting preferred.
• 3+ years of payroll processing experience.
• Payroll tax filing: Federal, state, local, unemployment.
• Multi-state payroll and W-2 experience.
• Strong attention to detail and confidentiality.
• Advanced Excel and MS Office proficiency.
• Experience with Paylocity payroll system.
• Experience with Sage Intacct ERP is a plus.
• CPA certification is a plus.

Responsibilities

• Process bi-weekly & monthly payroll using Paylocity for all employees.
• Serve as the payroll and time tracking system owner; be primary contact for questions.
• Generate direct deposits, checks, reissues, and stop payments; respond to questions.
• Ensure correct state and local taxation for all employees.
• Collaborate with HR to maintain payroll data; improve processes.
• Prepare annual W-2s and assist with audits and month-end close.
• Prepare payroll reports and GL interfaces, meet deadlines.
• Support payroll system improvements and acquisitions.

Skills

Payroll processing

Payroll tax filing

Multi-state payroll

W-2 experience

Excel skills

Paylocity

Sage Intacct ERP

Certified Payroll Professional

Education

Bachelor's degree in Business

Accounting preferred

Tools

Paylocity

Sage Intacct ERP

Microsoft Office

Job description

Payroll SpecialistSCP Post Acute Services, LLCChicago, IL, United States**Description**SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL. Overview The Payroll Specialist is responsible for processing payroll across the Company, ensuring clinicians and staff are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position. Key Responsibilities ● Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality. ● Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features. ● Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests. ● Ensure appropriate state and local taxation for all employees. ● In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system. ● Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements. ● In collaboration with HR department, prepare and issue annual W-2s. ● Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines. ● Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state). ● Support month-end close, internal/external audits, and workers' comp and benefits audits. ● Support harmonization of payroll processes, vendor master files, and payroll systems for future add-on acquisitions. ● Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., payroll automation tools). ● Demonstrate dedication to the mission, vision, values, and goals of the organization. ● Perform other duties as assigned. Required Qualifications & Experience Education ● Bachelor’s degree in business, Accounting preferred Experience & Qualifications ● 3+ years of payroll processing experience ● Payroll tax filing knowledge – Federal, state, local and unemployment ● Multi-state payroll and W-2 experience ● Demonstrated strong attention to detail, dependability, and consistency ● Excellent organizational and time management skills ● Ability to handle confidential information with integrity ● Demonstrated interpersonal and communication skills, and ability to work independently ● Demonstrated critical thinking, problem solving and analytical skills ● Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity ● Ability to manage multiple priorities in a fast-paced, growth-oriented environment ● Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture Preferred Knowledge, Skills & Abilities ● Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations. ● Experience processing payroll with Paylocity ● Experience with Sage Intacct ERP ● Payroll system implementation experience ● Certified Payroll Professional or other payroll certification ● Certified Public Accountant