Payroll & Accounting Specialist

Medical Associates Clinic; Dubuque (IA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Health Insurance

401k with immediate matching

Flexible Paid Time Off

Medical and Dependent Care FSAs

Life insurance and Disability cover

Job summary

Medical Associates Clinic in Dubuque, IA seeks a full-time Payroll & Accounting Specialist to join our Finance team. This hourly role requires strong Excel skills and experience in payroll, accounting, and general ledger maintenance.

You will manage bi-weekly payrolls, tax withholdings, 401(k) contributions, W-2s, and various monthly cash postings. Qualifications include 1–3 years of related experience and a two-year college degree or equivalent certification.

Qualifications

• 1–3 years of payroll/accounting experience.
• Equivalent to a two-year college degree or business/trade school certification.

Responsibilities

• Process bi-weekly and supplemental payrolls including earnings, deductions, overtime and tax withholdings.
• Submit ACH files to bank and remit payroll withholdings, employer taxes, 401(k) and garnishments.
• Maintain payroll system general ledger rules and W-4 records across multi-state rules.
• Perform payroll tax reconciliations and file quarterly returns; handle W-2 processing.
• Balance payroll-related GL accounts and manage cash postings in the general ledger.

Skills

Excel

Payroll processing

Accounting

General ledger

Education

Two-year college degree

Job description

Are you someone who likes to dig into details and problem solve? Do you enjoy working in a fast-paced team environment? Do you have knowledge and experience working in Excel? If yes, Medical Associates is hiring a full-time Payroll & Accounting Specialist to join our Finance team!

Schedule:

Mon-Fri 8:00am-5:00pm, hourly position. Flexibility available!

Benefits Package Includes:

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing
• Flexible Paid Time Off Program (24 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

Essential Functions & Responsibilities:

• Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
• Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
• Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
• Perform general ledger reconciliations for all bank accounts.
• Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
• Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
• Miscellaneous monthly invoicing for outside contracts for non-patient care pay.

Knowledge, Skills and Abilities:

Experience: One to three years of similar or related experience.

Education: Equivalent to a two‑year college degree or completion of a specialized course of study or certification at a business or trade school.

Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.