Payroll Specialist

eClinicalWorks; United States; Remote; USD 70,000 - 85,000; Full time

Benefits offered by this job

18 days Paid Time Off

9 Holidays + 1 Floating Holiday

Health insurance (medical, dental, VIs

401(k) plan with company safe harbor

Flexible Spending Account for Health &

Voluntary benefits options

Annual discretionary bonus

Job summary

eClinicalWorks is seeking a Payroll Administrator to manage multi-state payroll processing across states and deliver accurate reporting. You will run full-cycle bi-weekly payroll, perform manual tasks like bonuses and retroactive pay, and support hires, terminations, transfers, and leaves in the employee lifecycle.

Maintain employee records and respond to payroll inquiries with excellent service. The role emphasizes compliance, internal controls, confidentiality, and collaboration with Finance

Qualifications

• High School Diploma plus 5+ years of multi-state payroll experience.
• Bachelor Degree plus 2+ years of multi-state payroll experience.
• No visa sponsorship available for OPT/EAD/H-1B etc.

Responsibilities

• Manage multi-state processing and reporting including registrations and unemployment accounts.
• Run and quality check on full-cycle, bi-weekly payroll.
• Complete manual payroll tasks such as bonuses and retroactive pay.
• Support payroll-related activities for hires, terminations, transfers, leaves, and lifecycle events.
• Prepare payroll-related reports for Finance and HR.
• Update employee records with earnings, deductions, addresses, direct deposit, and work location.
• Respond to payroll inquiries with strong customer service to resolve issues.
• Maintain confidentiality to protect payroll operations.
• Develop, document, and maintain payroll procedures and internal controls.
• Identify gaps and recommend improvements to enhance efficiency and accuracy.

Skills

Multi-state payroll

Customer service

Payroll accuracy

Attention to detail

Education

High School Diploma

Bachelor Degree

Tools

UltiPro

ADP

Paycom

Workday

Job description

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.
• Run and quality check on full-cycle, bi-weekly payroll.
• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations and others as required.
• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.
• Prepare payroll-related reports for Finance and HR departments.
• Update employees’ records by entering changes in earnings, deductions, address, direct deposit, and work location.
• Manage payroll inquiries through strong customer service attitude to ensure resolution of required payroll services.
• Maintain employee confidence and protects payroll operations by keeping confidential information safeguarded.
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Document payroll procedures and maintain internal controls.
• Keep up to date on law changes, technology changes, and benefit changes.

Requirements

• High School Diploma and 5+ years of experience in multi-state payroll experience
• Bachelor Degree and 2+ years of multi-state payroll experience required
• At this time, eClinicalWorks, LLC will not sponsor applicants for employment authorization for this position for the following work visas: OPT EAD, H-1B, H-4 EAD, H-1B1, E-3, O-1, J-1, or TN.

Other Skills/Abilities

• UltiPro experience is strongly preferred
• ADP, Paycom, Workday, or other HRIS payroll processing experience will be considered

Compensation

Salary Range - $70,000 - $85,000 USD

This role will receive a competitive salary and benefits. The salary for employees hired into this role will be aligned with the range above, exclusive of potential bonuses. If you are hired, your base salary will be determined based on factors such as professional background, skills, education, and experience.

• eighteen days of Paid Time Off per year which scales based on tenure
• nine Paid Holidays and one Floating Holiday
• insurance for eligible employees which includes medical, dental, vision, basic life, short term disability, long term disability, business travel accident, and accidental death and dismemberment

• 401(k) plan with a Company safe harbor contribution
• Flexible Spending Account for Health Care and Dependent Care for eligible employees
• limited personal leave
• additional voluntary benefits, including additional insurance (hospital indemnity, critical illness, accident, supplemental life, short term disability buy up, pet), genetic testing, legal plan, and supplemental accidental death and dismemberment
• annual discretionary bonus for eligible employees

eClinicalWorks is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences that bring us together and help create a healthy world.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.