Payroll Specialist

eClinicalWorks; Massachusetts; On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

eClinicalWorks is seeking a payroll specialist to manage multi-state payroll processing and reporting for the US. The role requires experience with benefits, bonuses, terminations, and lifecycle events, ensuring accuracy and compliance across states while maintaining confidentiality.

Responsibilities include bi-weekly payroll, manual payroll tasks, and generating reports for Finance and HR. A High School Diploma with 5+ years of multi-state payroll experience or a Bachelor's with 2+ years is

Qualifications

• Experience processing payroll across multiple states.
• Strong customer service to resolve payroll inquiries.
• Commitment to confidentiality and data integrity.

Responsibilities

• Manage multi-state payroll processing and reporting, including registrations and unemployment accounts.
• Run and quality check full-cycle, bi-weekly payroll.
• Handle manual payroll tasks such as bonuses, retroactive pay, terminations.
• Support payroll activities for hires, transfers, leaves, and other lifecycle events.
• Prepare payroll reports for Finance and HR.

Skills

Multi-state payroll

UltiPro

ADP/Paycom/Workday

MS Office

Education

High School Diploma

Bachelor's Degree

Job description

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.
• Run and quality check on full-cycle, bi-weekly payroll.
• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations and others as required.
• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.
• Prepare payroll-related reports for Finance and HR departments.
• Update employees’ records by entering changes in earnings, deductions, address, direct deposit, and work location.
• Manage payroll inquiries through strong customer service attitude to ensure resolution of required payroll services.
• Maintain employee confidence and protects payroll operations by keeping confidential information safeguarded.
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Document payroll procedures and maintain internal controls.
• Keep up to date on law changes, technology changes, and benefit changes.

Responsibilities

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.
• Run and quality check on full-cycle, bi-weekly payroll.
• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations and others as required.
• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.
• Prepare payroll-related reports for Finance and HR departments.
• Update employees’ records by entering changes in earnings, deductions, address, direct deposit, and work location.
• Manage payroll inquiries through strong customer service attitude to ensure resolution of required payroll services.
• Maintain employee confidence and protects payroll operations by keeping confidential information safeguarded.
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Document payroll procedures and maintain internal controls.
• Keep up to date on law changes, technology changes, and benefit changes.

Requirements

• High School Diploma and 5+ years of experience in multi-state payroll experience
• Bachelor Degree and 2+ years of multi-state payroll experience required
• At this time, eClinicalWorks, LLC will not sponsor applicants for employment authorization for this position for the following work visas: OPT EAD, H-1B, H-4 EAD, H-1B1, E-3, O-1, J-1, or TN.

Other Skills/Abilities

• UltiPro experience is strongly preferred
• ADP, Paycom, Workday, or other HRIS payroll processing experience will be considered
• Strong Microsoft Office Tools skills

Compensation

Salary Range - $70,000 - $85,000 USD

This role will receive a competitive salary and benefits. The salary for employees hired into this role will be aligned with the range above, exclusive of potential bonuses. If you are hired, your base salary will be determined based on factors such as professional background, skills, education, and experience.

eClinicalWorks offers a rich suite of benefits which include the following: eighteen days of Paid Time Off per year which scales based on tenure; nine Paid Holidays and one Floating Holiday; insurance for eligible employees which includes medical, dental, vision, basic life, short term disability, long term disability, business travel accident, and accidental death and dismemberment.

As well, we offer a 401(k) plan with a Company safe harbor contribution; Flexible Spending Account for Health Care and Dependent Care for eligible employees; limited personal leave; additional voluntary benefits, including additional insurance (hospital indemnity, critical illness, accident, supplemental life, short term disability buy up, pet), genetic testing, legal plan, and supplemental accidental death and dismemberment; and an annual discretionary bonus for eligible employees.

eClinicalWorks is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences that bring us together and help create a healthy world.