Payroll Specialist

Lee Hecht Harrison Nederland B.V.; San Francisco (CA); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401(k) plan

Paid leave

Job summary

LHH Recruitment Solutions partners with a mission-driven company to recruit a Payroll Specialist responsible for processing payroll for about 1,200 employees, while supporting a system transition to Oracle HCM and ADP Workforce Now.

You will balance regular payroll processing with an implementation project, provide payroll support to employees and managers, ensure compliance, and generate/reconcile reports using Excel in a fast-paced, collaborative environment.

Qualifications

• Minimum 3 years of experience as a Payroll Specialist or similar role.
• Hands-on experience with ADP Workforce Now.
• Intermediate Excel skills: VLOOKUP, Pivot Tables, filtering, sorting, and data reconciliation.
• Experience processing payroll for large employee populations (900+).
• Knowledge of wage and hour regulations and payroll compliance.

Responsibilities

• Process bi-weekly payroll for a large employee base accurately and on schedule.
• Review payroll data, timecards and exceptions for accuracy and compliance.
• Validate data and perform quality checks during system transitions.
• Assist employees and managers with payroll questions and system navigation.
• Ensure compliance with wage and hour laws and company payroll policies.
• Review earnings, deductions, taxes, and adjustments.
• Research and resolve payroll discrepancies and inquiries promptly.
• Generate, analyze, and reconcile payroll reports using Excel.
• Support payroll operations alongside system implementation activities.
• Collaborate with team members and implementation partners for smooth processing.
• Maintain payroll deadlines with pay periods closing Sundays and processing Mondays.

Skills

Payroll processing

ADP Workforce Now

Excel (VLOOKUP, Pivot Tables)

Data reconciliation

Attention to detail

Communication

Payroll systems implementation

Tools

ADP Workforce Now

Job description

LHH Recruitment Solutions is partnering with a respected mission driven company seeking an experienced Payroll Specialist to join a collaborative payroll team responsible for processing payroll for approximately 900 employees. This role offers the opportunity to support critical payroll operations while assisting with a major payroll and human capital management system transition.

The organization's payroll team is currently balancing regular payroll responsibilities alongside an implementation project involving Oracle HCM and ADP Workforce Now. The ideal candidate will bring strong payroll expertise, exceptional attention to detail, and the ability to thrive in a fast-paced environment while ensuring employees are paid accurately and on time.

About the Role

As a Payroll Specialist, you will be part of a team responsible for processing payroll for approximately 1,200 employees. In addition to payroll processing, you'll serve as a resource to employees and managers by answering payroll questions, assisting with system navigation, validating payroll data, and ensuring compliance with wage and hour regulations. This position will play an important role in supporting the organization's transition to Oracle HCM and ADP Workforce Now.

Key Responsibilities

• Process bi-weekly payroll for approximately 900 employees accurately and on schedule.

• Review payroll data, timecards, and payroll exceptions to ensure accuracy and compliance.

• Validate payroll information and perform quality control checks during the transition to Oracle HCM and ADP Workforce Now.

• Assist employees and managers with payroll-related questions and system navigation.

• Ensure compliance with wage and hour regulations, pay rules, and company payroll policies.

• Review overtime, earnings, deductions, taxes, and payroll adjustments.

• Research and resolve payroll discrepancies and employee inquiries in a timely manner.

• Generate, analyze, and reconcile payroll reports using Excel.

• Support payroll operations while balancing regular payroll processing and system implementation activities.

• Collaborate with payroll team members and implementation partners to ensure successful payroll processing and system adoption.

• Help maintain payroll deadlines with pay periods closing on Sundays and payroll processing occurring on Mondays.

Qualifications

• Minimum 3 years of experience as a Payroll Specialist, Payroll Administrator, or related payroll position.

• Recent hands‑on experience with ADP Workforce Now is required.

• Intermediate Excel skills, including VLOOKUPs, Pivot Tables, filtering, sorting, and data reconciliation.

• Experience processing payroll for large employee populations, preferably 900+ employees.

• Strong working knowledge of payroll practices, payroll tax regulations, wage and hour laws, and compliance requirements.

• Ability to interpret and apply pay rules accurately.

• Excellent attention to detail and organizational skills.

• Strong customer service and communication skills with the ability to support employees and management.

• Ability to thrive in a fast-paced, deadline-driven environment.

• Experience supporting payroll system implementations, conversions, or migrations is highly preferred.

• Must be local to the San Francisco Bay Area and able to work in office (hybrid schedule)

Pay Details: $39.70 - $48.87 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP services, commuter benefits, and a 401(k) plan. Associates may also be eligible for paid leave including Paid Sick Leave or other paid leave as required by applicable law.

Equal Opportunity Employer/Veterans/Disabled

Pay Details: $39.70 to $48.87 per hour

Search managed by: Anne OBrien Silveira

Benefit offerings available for our associates include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.