Payroll Specialist

Addison Group; New York (NY); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a Payroll Specialist to support the payroll department and ensure timely, accurate processing of payroll records by compiling, organizing, and entering data into the payroll system.

Responsibilities include processing weekly payroll for 3000+ employees, auditing new hires, terminations, garnishments, and preparing weekly reports. Must have ADP/Workday experience, advanced Excel skills, and Spanish bilingual ability.

Qualifications

• Minimum high school diploma or GED required; college degree preferred or equivalent work experience.
• 3-5 years payroll/HR experience required.
• ADP and Workday payroll experience required.
• Knowledge of garnishments and related laws.
• Strong Excel skills and data entry accuracy.
• Bilingual in Spanish is required.

Responsibilities

• Process and audit weekly payroll for 3000+ employees.
• Enter and verify data in the payroll system and HRIS (WorkforceOne).
• Prepare reports and spreadsheets for audits and weekly updates.
• Arrange direct deposits for employees.
• Process wage garnishments and respond to related inquiries.
• Assist with unemployment, mortgage, and verification requests.
• Support audits and special projects as assigned.

Skills

Advanced Excel

Spanish (Bilingual)

Attention to detail

Data entry

Time management

Customer service

Education

High school diploma / GED

College degree (preferred)

Tools

ADP

Workday

Job description

Job Title: Payroll Specialist

Location: Long Island, NY

Compensation: $30 - $42 / hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

A Long Island City company is seeking a Payroll Specialist to provide support to the payroll department and ensures the timely and accurate processing of payroll records by compiling, organizing, and entering data into the payroll system

Responsibilities:

• Assists in the processing of weekly Payroll for 3000+ employees.
• Process and audit weekly paperwork for new employees into the payroll system such as new hires, terminations, leave increases, suspensions, status changes, rate changes, exemptions, etc.
• Maintains payroll information by collecting, auditing, calculating, and entering data in HRIS system, WorkforceOne.
• Prepares excel spreadsheets for weekly reports and audits.
• Arranges direct deposit for employees.
• Prepares and processes garnishment deductions to federal, state, and local jurisdictions for wage attachments and child support.
• Responsible for specific payroll related wage garnishment applications and reporting
• Reviews, process and responds to garnishment orders.
• Ensures garnishments are applied and completed in accordance with State and Federal rules and regulations to ensure the deductions are applied appropriately and accounts can be closed for financial reporting.
• Investigates and resolves all garnishment related concerns.
• Responds to inquiries from employees and vendors regarding garnishments and levies and check information for accuracy.
• Serves as point of contact for the preparation of unemployment, mortgages, and employee verification responses.
• Serves as point of contact when assisting employees with resetting and unlocking their WorkforceOne online portal accounts that allow employees to access pay stubs and tax information.
• Responds to employee inquiries regarding payroll issues or concerns.
• Maintains compliance with all policies and procedures.
• Assists in audits and special projects as needed.
• Performs and completes special projects as assigned by department manager.

Qualifications and Competencies:

• Minimum High school diploma or GED required. College degree preferred or work-related experience.
• 3-5 years of prior payroll/HR experience is required.
• ADP and Workday payroll experience required
• Experience with employment verification letters, unemployment verification forms and mortgage verifications, preferred.
• Knowledge of the various types of garnishments.
• Knowledge of local, state and federal laws, rules and regulations relating to garnishments.
• Ability to process and maintain confidential information.
• Excellent data entry skills and must have attention to detail and a high standard of accuracy.
• Knowledgeable in utilizing spreadsheet applications.
• Strong interpersonal (verbal and written) communication skills.
• Adherence to all prescribed ethical guidelines, including confidentiality.
• Understanding of Payroll/HR function and value strong customer service for our employees.
• Capacity to keep track of numerous ongoing tasks.
• Advanced MS Excel skills is required.
• Able to work with a sense of urgency and work effectively under pressure.
• Able to prioritize work and elevate appropriately any obstacles and concerns accordingly.
• Ability to work independently, self-starter, energetic.
• Excellent time management skills and ability to meet projects/deadlines.
• Bilingual in Spanish is required.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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